Inmate Clothing & Supplies for the Broome County Sheriff's Office

The Broome County Sheriff's Office is seeking a competitive bid for inmate clothing and supplies through a Request for Bid (RFB-2025-010) for a two-year contract period from April 1, 2025, through March 31, 2027, with options for two additional one-year renewals. The comprehensive procurement covers an extensive range of items including women's and men's clothing (underwear, sports bras, crew socks, V-neck shirts, denim work jackets, pants, t-shirts, briefs, sweatshirts, gym shorts), footwear, and bedding/personal care supplies (mattresses, pillows, pillowcases, sheets, blankets, towels, washcloths, garment bags, single blade razors, shaving cream). Bidders must submit one original, one duplicate, and one electronic copy by 2:00 PM on March 5, 2025, with bid opening at 2:30 PM the same day. The county will evaluate bids on an item-by-item basis, selecting the lowest responsive and responsible bidder, with the potential to combine similar items to minimize total costs. Vendors are required to provide samples of items for testing and must meet specific printing and screening requirements for the clothing and supplies.

The procurement appears to be open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. The estimated yearly usage varies significantly by item, with quantities ranging from 10 to 675 dozen/pairs/each, suggesting potential substantial contract value. Pricing will be unit or package-based, with silk-screening costs included in unit prices, and the county is tax-exempt. The contract includes provisions for potential price adjustments based on the Consumer Price Index during renewal periods, which could provide some financial flexibility for the winning vendor. While specific budget ranges are not explicitly stated, the comprehensive nature of the procurement and the broad range of items suggest a potentially significant contract value. Vendors will need to demonstrate the ability to provide high-quality, durable inmate clothing and supplies that meet the precise specifications outlined in the bid document, including specific materials, colors, sizes, and printing requirements.