UTA25-70028JB - Mattresses install and removal

The University of Texas at Arlington (UTA) is seeking a contractor for a mattress installation and removal project at KC Hall and Vandergriff Hall through Invitation for Bid #UTA25-70028JB. The procurement involves purchasing and installing 919 total spring mattresses (36" X 80") with innerspring construction and Navy Nylon 1633/Cal 129 fabric, specifically 418 mattresses for KC Hall and 501 for Vandergriff Hall. The successful bidder will be responsible for removing and disposing of existing mattresses at both locations, with installation scheduled between June 30th and July 15th, 2025, during work hours of 8:00 a.m. to 5:00 p.m. Bidders must submit electronic proposals through BidNet Direct by March 7, 2025, at 3:00 PM, and must provide a comprehensive bid package including a HUB Subcontracting Plan, Certificate of Insurance, and Criminal Background Check documentation. The university will evaluate bids using a "Best Value" criteria that considers purchase price, vendor reputation, service quality, compliance with university needs, and historical relationship. Vendors must comply with various state regulations, including provisions related to Texas preferences, cybersecurity training, and campus safety requirements.

The contract opportunity includes specific requirements for Historically Underutilized Businesses (HUB), with a statewide HUB goal of 21.1% for commodities contracts. Bidders must demonstrate good faith efforts to include Texas-certified HUB vendors by notifying at least three HUB businesses about subcontracting opportunities and providing seven working days for response. Contractors must use insurance carriers authorized in Texas with an A.M. Best Rating of A-:VII or better, and provide comprehensive insurance coverage including Workers' Compensation, Employer's Liability, Commercial General Liability, and Business Auto Liability with specified minimum coverage limits. All personnel must pass criminal background checks, with specific disqualifying criminal history categories that would prevent assignment to campus duties. While specific contract value is not explicitly stated, the comprehensive nature of the project involving 919 mattresses suggests a significant procurement investment. The university reserves the right to make multiple bid awards and will require the selected vendor(s) to adhere to strict documentation requirements, including monthly subcontractor payment reporting and ongoing insurance verification.