TSLAC- Archival Supplies Catalog

The Texas State Library and Archives Commission (TSLAC) has issued a Request for Proposal (RFP) 306-25-0067 for an Archival Supplies Catalog contract, seeking qualified vendors to establish a multi-year agreement for catalog discount pricing on archival storage materials and related supplies. The procurement covers approximately 50 specific archival supply items, including acid-free materials, document preservation tools, storage boxes, protective sleeves, and specialized handling equipment. Vendors will be evaluated based on pricing analysis, delivery times, value-added services, return policies, and company experience, with the contract to be awarded to one or more vendors providing the best value to TSLAC. The solicitation requires respondents to submit a comprehensive product catalog, complete various appendices including a company profile and references, and demonstrate capabilities in supplying archival preservation materials. Key dates include a pre-submittal conference on 07/29/2025, vendor questions due by 07/31/2025, and final responses due on 08/12/2025 at 2:00 PM CT. The initial contract term will run from execution through 08/31/2025, with options to renew for up to four additional one-year periods.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The procurement covers jurisdictions including Travis County and multiple Austin City locations, indicating a state-level contract with potential broad applicability. While no incumbent vendors are specifically identified, the solicitation suggests the contract will be open to vendors with comprehensive archival supply catalogs and proven capabilities in preservation materials. The agency is tax-exempt and prefers shipping to be included in product pricing, with purchase orders and Net 30 payment terms. Though a specific budget range is not provided, the detailed list of approximately 50 archival supply items suggests a potentially significant contract value. Vendors will be expected to provide competitive pricing, efficient delivery, and comprehensive product offerings to meet TSLAC's archival preservation needs across various document storage and preservation requirements.