Archival Supplies Catalog

The Texas State Library and Archives Commission (TSLAC) is soliciting proposals for a multi-year contract to establish a catalog discount pricing arrangement for archival storage materials, equipment, machinery, and related supplies. The procurement, designated as RFP #306-25-0067, seeks qualified vendors to provide approximately 50-53 specialized archival preservation products for the Archives and Information Services (ARIS) Division, with delivery to TSLAC Headquarters in Austin, Texas. Specific items include acid-free tissue, polyester sleeves, storage boxes, document weights, and preservation tools. The initial contract term will run from contract execution through August 31, 2025, with options for four additional one-year renewals. Key evaluation criteria will include pricing analysis, delivery times, value-added services, return policies, and vendor experience. Critical procurement dates include a pre-submittal conference on July 29, 2025, vendor questions due by July 31, 2025, and proposal responses due on August 12, 2025, with an expected contract award in September 2025. Vendors must provide catalog discount pricing with a fixed discount percentage, offer an online marketplace or catalog for purchase orders, and support Free on Board (FOB) destination shipping.

The solicitation encourages participation from Historically Underutilized Businesses (HUBs), though a formal HUB subcontracting plan is not required for this procurement. While no specific set-aside designations are explicitly stated, the RFP emphasizes vendor qualifications and comprehensive service capabilities. Vendors must demonstrate robust cybersecurity practices, information protection protocols, and compliance with state and federal regulations. The procurement allows TSLAC to award one or more contracts to vendors providing the best overall value, with flexibility to add or delete products throughout the contract term. The agency is tax-exempt and will process payments through purchase orders with Net 30 terms. Although specific award values are not detailed, the comprehensive nature of the solicitation suggests a potentially significant multi-year contract for specialized archival supply procurement. The evaluation process will include an initial review of submissions, potentially followed by a market basket analysis and detailed pricing review of finalist vendors.