Purchase of Archive Storage Boxes

Gwinnett County, Georgia is requesting quotes for archive storage boxes on an annual contract with four renewal options, with quotes due October 7, 2021 at 1:00 p.m. and questions due September 30, 2021 at 1:00 p.m. The procurement is for two box types: Box A (two-piece with removable lid) and Box B (one-piece with flip-top cover), both 15" W × 12" D × 10" H, natural tan, double-wall construction rated to 65 pounds. Records Management anticipates 6,000 Box A units (2,000 units three times annually, minimum 10 as-needed); Clerk of Courts anticipates 1,000 Box B units (500 units twice annually, minimum 10 as-needed).

The initial contract term commences January 22, 2022, or upon award. Pricing must remain firm for the initial term; bidders may propose percentage increases or decreases for each of the four optional one-year renewal periods. Delivery is F.O.B. destination to two Gwinnett County locations in Lawrenceville, Georgia, with inside delivery and advance notice required. Boxes must ship in bundles of 10 with plastic straps and pallets shrink-wrapped.

Award goes to the lowest responsive and responsible bidder. Gwinnett County reserves the right to split awards, reject any quotes, negotiate terms, and waive technicalities. Bidders must provide three professional references, samples within five business days if requested, and a notarized Contractor Affidavit if services exceed $2,499.99. Insurance requirements include statutory workers' compensation, commercial general liability at $500,000 per occurrence, auto liability at $500,000 per occurrence, and umbrella liability at $1,000,000; all carriers must hold A.M. Best ratings of A-5 or higher and authorization to operate in Georgia. Quotes must be submitted via email to Brittany Taylor, Purchasing Associate II. Addendum 1, issued September 23, 2021, provides visual references for Box A and Box B; bidders must acknowledge receipt of the addendum on the quote schedule.