NIGP 20684: Scanners, Document: Handheld, Desktop, and High Volume

NIGP 20684 Scanners, Document: Handheld, Desktop, and High Volume, an Item code, covers handheld, desktop, and high-volume document scanning equipment that state and local governments procure for administrative operations, records management, and technology infrastructure. State and local governments buy document scanners as standalone capital equipment through micro-purchases and as components within broader IT hardware and technology service packages. Recent solicitations show governments acquiring scanners for general IT infrastructure (desktops, laptops, docking stations, monitors), law enforcement and field operations (including high-frequency identification scanners), classroom and conference room automation, and specialized capital equipment deployments.

The issuing bodies soliciting under this code span municipal (City of Philadelphia), county (Pasco County, Franklin County, Grant County, Yakima County), state (District of Columbia Department of Energy and Environment, State of California), educational district (Valencia College District Board of Trustees, School Board of Polk County), and cooperative purchasing vehicles (Sourcewell). Recent opportunities include the City of Philadelphia's micro-purchase RFQ for printers and scanners with a maximum contract value of $35,000 and a June 15, 2026 quote deadline; the District of Columbia Office of the Chief Technology Officer's document scanner solicitation (DOC831877) due June 5, 2026; the State of California's RFB for high-frequency identification (HFID) scanner hardware (RFB-IS-26200915) due May 18, 2026; and Sourcewell's RFP 061626 for law enforcement equipment on behalf of multiple Washington and other jurisdictions, due June 16, 2026. Activity appears concentrated in the District of Columbia, California, Florida, and the Pacific Northwest through cooperative arrangements, with procurement notice posting dates ranging from April through July 2026.