Duplex Scanners for SBI

The State of Maine Department of Administrative and Financial Services, Division of Procurement Services, is requesting quotations for duplex scanners to support the State Bureau of Investigation, with quotations due March 13, 2019 at 4:00 p.m. Eastern Standard Time through the State of Maine Advantage Vendor Self Service (VSS) electronic procurement system.

The scanners must feature duplex scanning with automatic document feeding, cloud integration compatibility, wireless and USB connectivity, touchscreen controls, and scanning speeds of 30 pages per minute in color and grayscale modes. New equipment only is acceptable; used or reconditioned units are excluded. Bidders proposing items equivalent to the base specification must submit detailed specification sheets and physical samples by 2:00 p.m. on the bid closure date; samples will be tested and returned at vendor expense.

Cost quotations must be inclusive of all delivery charges under Free on Board (Destination) terms. The State is exempt from federal, state, and local taxes and expects quotations to exclude these. Net 30 payment terms apply upon receipt of invoices.

Award will be determined on a best value basis, considering product conformity to specifications, delivery timelines, and pricing, with lowest price determining final award among conforming bids. All bid submissions remain valid and binding for 180 days from bid opening. The State reserves the right to negotiate with the selected bidder or withdraw the award and negotiate with subsequent ranked bidders if necessary. No best and final offers will be solicited.

Submissions must be made exclusively through the VSS portal at https://mevss.hostams.com/webapp/PRDVSS2X1/AltSelfService. All questions regarding bid specifications must be submitted through the Q&A List within the VSS system to ensure equal access to clarification for all participating vendors.