ACC DQ 17-25-0410 Rebid 3D Scanner and Software

This is a Documented Quote solicitation issued by Arapahoe Community College (ACC), a Colorado state institution, for the procurement of 3D scanning equipment and related software. The solicitation seeks quotes for one Artec Eva 3D Scanner, one Artec Space Spider 3D Scanner, twenty Artec Studio Software educational licenses, and associated warranties and training. The equipment will be utilized by ACC faculty to teach students advanced scanning and design techniques applicable to architecture, construction, and mechanical design projects. Specific technical requirements were detailed for both scanners, including maximum weight and dimensions, accuracy standards, processing capacity, operating systems, and output formats. Vendors bidding equivalent products were required to submit detailed specifications or their bids would be deemed non-responsive, and only new equipment would be accepted with no used or demonstrator equipment permitted. The quote response sheet required pricing for each scanner, the software licenses, onsite training (minimum four hours for four employees within thirty days of delivery), and shipping costs, with FOB designated as Destination. Quotes were due May 10, 2017, at 10:00 AM (MST), with delivery required no later than June 15, 2017, and submission was required via email to daniel.hohn@arapahoe.edu or in person at ACC's Purchasing Office located at 2625 W. Church Street, 2nd Floor, Littleton, Colorado. Award would be made to the lowest responsive and responsible bidder based on pricing, compliance with specifications, and ACC's sole judgment regarding the vendor's ability to deliver quality goods and services.

The solicitation documentation does not identify any specific set-aside designations or restrictions on the types of organizations eligible to respond. Bidders were required to be registered on the Colorado Vendor Self Service (ColoradoVSS) system prior to the bid opening and were required to acknowledge all addenda. No incumbent vendors or current contractors were identified in the solicitation materials. ACC holds a sales tax exemption (number 98-15145), and all quotes must be exclusive of federal and state sales taxes. No formal contracts would be utilized; instead, a Purchase Order would be issued to the awarded vendor upon selection. The solicitation does not provide a stated budget range or award value; rather, award would be determined based on the lowest responsive and responsible quote meeting all technical and delivery specifications.