Network Scanners IFB

The Illinois Secretary of State is seeking vendors to provide quotes for an estimated fifty (50) Fujitsu N7100 Network Scanners, or approved equivalent, with an additional two (2) year warranty included after original manufacturer warranty expires. All equipment must be new, as refurbished or used equipment will not be accepted. The contract term is upon execution through June 30, 2022, with the possibility of up to ten (10) years total including renewals. Delivery of the scanners is to be split, with 25 units required by June 30, 2021 and the remaining 25 units by June 30, 2022. Bids are due by June 11, 2021 at 2:00pm. The IFB provides detailed technical specifications for the required scanners, including capabilities such as simplex/duplex scanning, color/grayscale/black & white, document size handling, paper thickness, scanning speeds, and network connectivity. Pricing must be submitted as a unit cost for the scanners and the extended 2-year warranty, with the total cost for 50 scanners and the warranty to be the basis of award to the lowest responsive and responsible bidder.

There are no small business, minority, women, or veteran-owned business set-aside requirements for this procurement. The contract was previously awarded to Imaging Office Systems through an Invitation for Bid (IFB) process, with a total award amount of $33,550 for the initial 12-month term. The contract price for each Canon DR S150 scanner, which was the awarded model, is $671, which includes the extended 3-year warranty. There is no indication of an incumbent vendor or current contractor, and the total contract value has a maximum not to exceed amount.