Image retrieval scanner

The Texas General Land Office (GLO) is pursuing a proprietary sole source procurement for an i2S NEW QUARTZ A0 HD LED Scanner with a Motorized Book Cradle A0 (BC40), specifically designed for digitizing fragile, large format, and bound historical documents. The scanner must meet FADGI 4* standards for high optical resolution and precise image fidelity, with requirements including installation and comprehensive training. The procurement is being conducted under Section 2155.067 of the Texas Government Code, with Image Retrieval of Carrollton, TX identified as the exclusive provider. The solicitation was posted on February 7, 2025, with a response deadline of February 21, 2025, and the purchase order remaining valid through August 31, 2025. Potential alternative vendors who believe they can provide an equivalent scanning solution must submit written documentation to procurement officer Mike Klepfer before the response deadline to challenge the sole source designation.

The procurement does not specify any specific set-aside designations for disadvantaged businesses or other restricted enterprise categories. The total purchase price for the scanner system is $135,406.00, which includes the scanning hardware, motorized book cradle, installation, and training services. No incumbent vendor is mentioned beyond Image Retrieval, and no existing technological infrastructure integration requirements are explicitly stated. Vendors challenging the sole source determination must provide comprehensive documentation demonstrating their ability to meet the GLO's precise scanning requirements, including the ability to handle delicate historical documents with high-resolution imaging capabilities. The procurement appears focused on acquiring a specialized, high-precision scanning system tailored to the specific preservation and digitization needs of the Texas General Land Office's historical document collection.