Duplex Combo Scanner and Visioneer OneTouch Software

The Illinois Secretary of State is seeking vendors to supply Xerox Duplex Combo Scanners with 3-year warranty support on the hardware and Visioneer OneTouch software licensing. The contract will cover an initial term from the contract execution date through June 30, 2024, with the option to renew for up to 10 years total. The Department of Information Technology estimates needing 300 scanners and 300 software licenses per fiscal year. Bids are due by November 19, 2020 at 2:00 PM and must provide unit pricing for the scanners and software licenses. The contract has a maximum not to exceed amount, but the actual quantities ordered may vary.

The IFB indicates there may be a small business set-aside, minority contractor initiative fees, and prevailing wage requirements. No information is provided about any incumbent vendors or the current contract environment. However, a previous contract was awarded to National Tek Services, Inc. through this IFB process for a total award amount of $321,600.00 over an initial 43-month term with no renewal options. The scanners were priced at $227.00 per unit and the software at $41.00 per unit. This contract did not include any Business Enterprise Program (BEP) or Veterans Business Program (VBP) utilization requirements.