1421-20260709154915 ASD

Alcorn School District in Mississippi is requesting proposals for comprehensive Managed Print Services under RFP 1421-20260709154915, with sealed paper proposals due August 6, 2026 at 2:00 p.m. Central Daylight Time at the District office in Corinth.

The scope is a 48-month turnkey solution replacing approximately 90 network printers and multifunction devices across seven equipment categories (ranging from 30 to 80 ppm across monochrome and color units), with 48-month equipment leasing, PaperCut MF software licensing and implementation, Google Workspace integration, badge reader authentication, secure Follow-Me printing, and full maintenance and support throughout the contract term. The awardee must maintain three dedicated personnel (Account Manager, Service Manager, and Project Manager) and provide cost-per-page pricing for black-and-white and color copies covering toner, drums, waste toner, staples, fusers, maintenance kits, parts, labor, travel, and preventive maintenance. Service level requirements include service-call acknowledgment within one business hour, remote support within two business hours, on-site response within four business hours, and device restoration by the next business day whenever possible, with loaner equipment if repairs exceed two business days. The vendor must provide at least three references from K-12 school districts demonstrating prior Managed Print Services experience.

Evaluation weights 35 points to total cost of ownership, 20 to equipment and technical solution, 15 to service and support, 10 each to PaperCut MF solution and Google Workspace integration and to vendor qualifications and references, and 5 each to implementation and training and to reporting and fleet management. The District will not accept fuel surcharges, travel charges, implementation fees, or undisclosed charges; all pricing must remain firm for 120 calendar days following the August 6 deadline. Written questions are due July 21, 2026 at 2:00 p.m. CDT, with final addenda issued July 24. The contract becomes effective October 1, 2026, with implementation scheduled October 5–9. Board recommendation is scheduled for August 10, 2026.