FY 20 DCFS Printer Refresh for Production Control IFB

The Illinois Department of Children and Family Services (DCFS) is soliciting bids through an Invitation for Bid (IFB) process for a 60-month lease of one Xerox Nuvera 144 EA black and white production printer. The lease shall include two four-tray feeders, two stackers, all metered supplies for up to 250,000 images per month, and five years of maintenance services. The printer must meet detailed technical specifications outlined in the IFB, including specific print speeds and resolutions. Bids are due by November 12, 2019 at 3:00 pm CST, and there is no site visit or bidder's conference required. The contract will have an initial 60-month term with an option to renew for an additional 36 months. Pricing is to be provided in a specific format including both monthly and annual costs.

The procurement does not include any small business set-asides or minority/veteran business utilization goals. The IFB does not indicate if there is an incumbent vendor. Funding for this contract will come from the Illinois DCFS budget. Additional requirements include background checks, confidentiality, and transfer of ownership of any materials developed under the contract. The contract was awarded to the lowest priced responsive and responsible bidder, Xerox Corporation, for a total contract value of $615,604.80.