RFP 24-010 Copiers and Managed Print Services

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The City Schools of Decatur in Dekalb County, Georgia, is seeking proposals for Copiers and Managed Print Services through RFP 24-010. The school district is looking for a comprehensive managed print solution, including copiers and related equipment, to be used throughout its school system. The RFP outlines detailed requirements for the copiers, maintenance, service level agreements, consumables management, and student data privacy compliance. Proposals are due by April 18, 2024, and the initial contract term is for 5 years with options to renew for up to 2 additional 1-year periods. The school district plans to fully implement the accepted solution by July 19, 2024, and is open to both flat-rate lease and per-copy charge pricing structures.

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The City Schools of Decatur is open to set-aside programs for small and disadvantaged businesses, but no specific set-asides or preferences are mentioned in the RFP. The incumbent provider is not named. The total not-to-exceed value of the contract over the potential 7-year term is $2,500,000, and the contract will be funded through the school district's general operating budget.