HP Large Format & Dremel 3D Printers

Northside Independent School District (NISD) in San Antonio, Texas, is soliciting cooperative quotes for the procurement of HP Large Format and Dremel 3D Printers through Co-Op Quote 2025-150. The solicitation specifically seeks proposals for HP M751DN Color Laserjet Enterprise Printer, HP Laserjet 700 Enterprise Duplexer Printer, Dremel 3D Idea Builder, and Dremel 3D Digilab 3D40 Flex Edu Printer Bundle. Responses are due on Tuesday, November 18, 2025, at 4:00 PM CT, with a contract term valid for one year and options to renew for two additional one-year periods. Vendor eligibility is strictly limited to those holding current contracts with specific purchasing cooperatives, including Choice Partners, Educational and Institutional Cooperative Services, and various Education Service Center regions. The district will evaluate proposals based on best value and reserves the right to award the contract to a single respondent, multiple suppliers, or through line item awards. All proposed items must be new, not refurbished, with vendors required to provide comprehensive documentation including availability, manufacturer warranty, service contacts, exchange policies, and warranty registration details.

The procurement opportunity is open exclusively to vendors with pre-existing contracts through an extensive list of purchasing cooperatives, effectively restricting participation to approved providers. These cooperatives include OMNIA Partners, Sourcewell, State of Texas Department of Information Resources, TASB BuyBoard, Texas Comptroller of Public Accounts, and Texas Cooperative Purchasing Network, among others. No specific set-aside designations for disadvantaged enterprises are mentioned in the solicitation. The contract will permit ordering from the award date through December 31, 2026, with NISD retaining the right to terminate the contract with 30 days' notice. Vendors are required to pass along any cost savings from technological changes or promotional offers, and must include shipping/handling costs to NISD in San Antonio, Texas. While no specific budget range is provided, the solicitation covers multiple printer models suggesting a potentially significant procurement value. The district emphasizes flexibility in award structure, potentially allowing for multiple vendors or line-item selections based on comprehensive evaluation of submitted proposals.