NIGP 19568: Time Clocks and Recorders, Accessories, and Parts

NIGP 19568 Time Clocks and Recorders, Accessories, and Parts is an Item code under which state and local governments procure time and date stamp machines, embossers, related repair and maintenance services, and associated equipment for court, vital records, institutional, and administrative departments. Recent solicitations reflect procurement of both new equipment purchases and ongoing maintenance and repair services for machines manufactured by vendors including Widmer, Rapidprint, Simplex, Acroprint, Lathem, and Amano. Issuing bodies include state departments of state hospitals, county purchasing divisions, and municipal procurement offices. State agencies and counties appear to be the primary buyers under this code based on recent activity.

California Department of State Hospitals–Patton posted an IFB on October 14, 2026, for date time stamp machine repair services on an as-needed basis, with bids due October 28, 2026, covering preventative maintenance and repair labor for five machine manufacturers at DSH-Patton in Patton, California, with contract term estimated November 12, 2026 through June 30, 2029; a Small Business Preference of 5% applies for certified small businesses or microbusinesses with 25% subcontracting participation, and a Disabled Veteran Business Enterprise incentive program offers adjustments of 1–5% based on DVBE participation. Gwinnett County Department of Financial Services, Purchasing Division issued an IWQ on July 21, 2026, for time and date stamp machines and embossers for Probate Court and Vital Records, with quotations due July 29, 2026, requesting six Widmer Model T-3 machines with custom Probate Court plates, six Model E3 embossers with Probate Court seals, and four Model E3 embossers with Vital Records seals. The City of Philadelphia posted a micro purchase on September 1, 2026, for basic timeclock equipment with a September 4, 2026 deadline. Recent activity is concentrated in California and Georgia, with municipal procurement in Pennsylvania.