NIGP 19568: Time Clocks and Recorders, Accessories, and Parts

NIGP 19568 Time Clocks and Recorders, Accessories, and Parts is an Item code covering integrated workforce timekeeping and communications recording systems that state and local governments procure to track employee attendance, manage payroll integration, and capture voice communications across multiple channels. Recent solicitations show municipalities and higher-education institutions buying cloud-based time-and-attendance software with biometric authentication, hardware clocks, installation services, and voice-recording infrastructure for emergency services and administrative operations. The issuing bodies span municipal governments, community colleges, and multi-department jurisdictions; neither recent opportunity names a repeat buyer, but both represent core use cases in public-sector workforce management and public-safety communications.

The City of Meriden, Connecticut issued RFP026-11 in August 2025 for a time-and-attendance software solution supporting seven municipal departments with approximately 200 seasonal and 150 regular employees across police, fire, and administrative functions, with proposals due September 4, 2025 and contract award anticipated October 10, 2025; the system must integrate with MUNIS financial accounting, support biometric time clocks (16 units total), and operate on a cloud platform housed in the United States. Hudson Valley Community College in Troy, New York issued RFP26545 in May 2026 for a phone recording solution combining SIP-Microsoft Teams and eight-channel analog radio recording on a Linux platform, with proposals due June 11, 2026, requiring onsite installation, training, and one-year warranty. Recent activity appears concentrated in the Northeast, with opportunities spanning higher education and municipal government; no funding amounts are disclosed in either solicitation, and neither specifies set-asides or incumbent vendors.