NIGP 03118: Coil and Fan Units, Air Conditioning

NIGP 03118 Coil and Fan Units, Air Conditioning is an Item code under which state and local governments procure mini-split systems, packaged air conditioning units, chiller and boiler systems, and related HVAC water treatment services for public facilities ranging from municipal parks and police departments to transit authority maintenance facilities and correctional institutions. The scope encompasses equipment purchase, installation, removal and replacement of existing units, electrical and controls integration, testing and commissioning, preventative maintenance, repair, and optimization services. Issuing bodies include city governments, state departments, county facilities, and special-purpose authorities; recent activity shows particular volume from Texas correctional and education facilities, Colorado municipalities, and Florida local governments. The City of Cocoa, Charlotte transit authority, City of Wheat Ridge, and the State of Oregon Department of Administrative Services each appear as active buyers, with Texas Department of Criminal Justice, Texas Education Agency, and related state procurement offices posting multiple HVAC-related opportunities under this and related codes.

Geographic activity concentrates in Texas, Colorado, Florida, and Oregon based on recent solicitations. Representative opportunities include the City of Wheat Ridge, Colorado RFP for mini-split air conditioning units and installation at the Green at 38th community space (due October 2, 2026); the City of Cocoa, Florida ITB for removal and replacement of three split-system DX units at the Police Department with local preference for Brevard County contractors (due September 4, 2026 with mandatory pre-bid August 13, 2026); the State of Oregon Department of Administrative Services RFP for HVAC water treatment services across 24 DAS-owned buildings in Salem, Portland, and Eugene areas with a not-to-exceed value of $5,000,000.00 and proposals due October 5, 2026 (Oregon goods preference applies); and the Charlotte CATS transit authority RFP for preventative maintenance and repair on Trane, Pulse, Aalon, Carrier, and Lochinvar chillers and boilers with proposals due October 15, 2026. Texas procurements through TDCJ involve Trane 30-ton and 50-ton package units and related HVAC parts with multiple line items and energy performance contracting structures. Typical qualification thresholds require five to six years of relevant HVAC experience, current licensure, certified technician status, and access to proprietary manufacturer parts and documentation.