NIGP 03118: Coil and Fan Units, Air Conditioning

NIGP 03118 Coil and Fan Units, Air Conditioning is an Item code covering replacement and new-installation cooling coils and HVAC fan assemblies that state and local governments buy for chiller retrofits, packaged rooftop units, and building system upgrades. Recent solicitations show state departments, school districts, cities, and county facilities offices purchasing specific coil models for existing chiller systems, packaged units for criminal justice facilities, and complete HVAC replacement assemblies for airport and public buildings. The Texas Department of Criminal Justice has issued multiple bids for Trane packaged units and HVAC parts across correctional facilities; the School Board of Marion County, Florida solicited replacement condenser coils compatible with Carrier and Trane chillers on a term basis; and the City of Dallas Department of Aviation is procuring removal and installation of twenty pre-conditioned air jet bridge mount HVAC units. Issuing bodies include state corrections departments, school district facilities offices, municipal aviation and public works divisions, and city procurement offices managing capital and maintenance budgets.

Recent activity concentrates in Texas and Florida, with the Texas Department of Criminal Justice accounting for multiple concurrent solicitations (IW246645, IW246646, IW246647, IW248018, IW248019, IW243977) issued between March and June 2026. The School Board of Marion County, Florida posted Bid 4171GM for replacement condenser coils with a March 13, 2026 deadline; the City of Dallas Department of Aviation issued a rebid for pre-conditioned air HVAC unit removal and installation with a February 20, 2026 deadline and mandatory site visit on February 5, 2026. The City of College Park, Georgia solicited exhaust fan replacement at its convention center with an April 14, 2026 quote deadline. TDCJ solicitations typically require bidder registration for amendment distribution, acknowledgment of amendments in bid submissions, firm pricing over the contract term, and compliance with Texas procurement standards and HUB subcontracting plans where applicable. Marion County Schools' coil procurement operates on an as-needed term contract basis through March 2027 with three one-year renewal options, award by item or group at the board's discretion, and delivery to a technical services facility. Dallas Love Field's HVAC procurement includes a fourteen-month base term with two optional one-year renewals, a mandatory pre-bid site visit, liquidated damages at $2,000 per day for schedule overruns, and performance/payment bonds equal to five percent of contract value.