TDCJ - Pack Unit - Procurement of HVAC Parts and Accessories

The Texas Department of Criminal Justice (TDCJ) is soliciting bids for Bid No. IW246645, an energy-related procurement posted on April 15, 2026, with a bid opening scheduled for April 24, 2026, at 3:00 PM. This solicitation appears to involve an Energy Savings Performance Contract (ESPC) requiring comprehensive energy audits, HVAC equipment retrofitting, and ongoing monitoring of building systems to achieve measurable energy savings and sustainability improvements across designated facilities. The primary deliverable specified in the amendment is the installation of one 30-ton Trane package unit (Model# TEH360B4AR1B1AC10000000H0BD0000000000000, Serial# C18K07435) across multiple line items (Lines 2 through 8). Vendors must demonstrate technical expertise in energy systems, provide detailed project implementation timelines, and commit to long-term performance guarantees tied to measurable reductions in energy consumption and operating costs. The contract pricing structure is based on performance metrics and guaranteed energy savings, with payment contingent upon achievement of identified efficiency targets and measurement and verification of savings over a specified performance period, typically five to ten years. Required qualifications include vendor registration in the appropriate state system, current certifications throughout the contract period, and the ability to submit properly documented invoices with accurate descriptions, unit prices, quantities, and corresponding purchase order references.

The solicitation documents do not explicitly identify set-aside designations, disadvantaged enterprise restrictions, incumbent vendors, or award value ranges. However, vendors must comply with strict administrative requirements outlined in the standard terms and conditions, including submission of separate invoices for each shipment or delivery location, maintenance of firm pricing for the contract duration, and acknowledgment of Amendment No. 1 on the face of their bid or by returning one copy of the amendment notice, with failure to acknowledge potentially resulting in bid rejection. All interested bidders must proactively register with the TDCJ by submitting their name, address, fax number, and email address to be included on the amendment distribution list and to monitor the Electronic State Business Daily for all solicitation modifications. The TDCJ disclaims responsibility for any bidder's failure to receive amendments if the bidder has not provided complete contact information or failed to verify receipt of modifications prior to the April 24, 2026, deadline. Teria Godwin-Pierce serves as the purchaser and contract specialist for this procurement.