Imls event, conference planning, and travel blanket purchase agreement

Active Awarded Last action

Contract number
53987124A0001
Awardee
Awarding agency
Task orders
20 $7,397,832 obligated

Award facts

Opportunity
  • 53987124Q0005 Solicitation number
Combined order value
  • $7,397,832 Current, with exercised options
  • $7,456,529 Potential, with all options
Last date to order 48% complete
Award type
Single award
Who can order
Only the awarding agency
Set-aside
No set-aside
Competition
Full and Open Competition · 5 offers Multiple Award, Fair Opportunity
Pricing
Order Dependent (IDV only)
Legislative mandates

Award details come from SAM.gov/FPDS.

About this IDV

Written by GovTribe AI ·

The Institute of Museum and Library Services established a Blanket Purchase Agreement with Capital Meeting Planning, Inc., a woman-owned small business, on June 6, 2024, with a $3.5 million ceiling through June 5, 2029, against the GSA Multiple Award Schedule.

The BPA authorizes task orders for conference planning, event logistics, travel coordination, and meeting support services across IMLS programs and convenings. Recent BPA calls reflect the scope: the America 250 Library Convening Series ($3.96 million, Washington DC, completed September 2026) targeting librarians in rural and underserved areas; the Native American grantee convening ($138 thousand, Norman Oklahoma, completed June 2026); the AI and museums working group series ($405 thousand, Washington DC, completed March 2026); the Summer 2026 Library Statistical Working Group Event ($22 thousand, Chicago Illinois, completed June 2026); the State Data Coordinator and Library Statistics Working Group meetings ($261 thousand, Jeffersontown Kentucky, completed August 2027); National Medals Award Ceremonies ($120 thousand, Washington DC); Grants to States Conferences (hybrid events including $157 thousand supplemental funding, Washington DC); Library Futures convenings (regional locations starting September 2024); and the PCAH/NEA National Theater Convening (October 2024, Washington DC). Work is performed at multiple locations including Washington DC, Chicago, Louisville and Jeffersontown Kentucky, Honolulu, and other regional sites across the United States. All calls are firm fixed price. Capital Meeting Planning is based in Arlington, Virginia.

Task orders

Task order Ordering agency Obligated Awarded
The board meeting is a statutory requirement under the imls statute. 20 U.S.C. 9105A(G)(1) requires the national museum… 53987126FC013 The Institute of Museum and Library Services $112,128
Artificial intelligence and museums literacy conference services event planning support to encourage and advance… 53987126FC012 The Institute of Museum and Library Services $851,461
Conference planning services for the state data coordinator and library statistics working group meetings in winter… 53987126FC002 The Institute of Museum and Library Services $260,594
Summer 2026 library statistical working group event to meet data collection, analysis, and dissemination objectives… 53987126FC001 The Institute of Museum and Library Services $22,279
America 250 library convening series to target librarians from across the U.S., particularly in rural and underserved… 53987125FC017 The Institute of Museum and Library Services $3,957,282
The native american: sharing wisdom, strengthening grants convening fulfills imls's grantmaking duties by engaging… 53987125FC016 The Institute of Museum and Library Services $138,059
Imls requires event planning support for three facilitated virtual working group meetings culminating in one 2-day… 53987125FC015 The Institute of Museum and Library Services $404,865
Event planning for the annual state data coordinator training for the public libraries survey meeting and winter… 53987125FC012 The Institute of Museum and Library Services $161,940
Event planning for the 2025 national medals event. The national medals award ceremony fulfills imlss statutory duties… 53987125FC008 The Institute of Museum and Library Services $119,956
Grants to the pacific region training workshop, a 3-day in-person training for the grants to states stakeholders in the… 53987125FC006 The Institute of Museum and Library Services $30,000
Event planning for the museum and library services board (NMLSB) meeting. Imls's board must meet 2 times each year at… 53987125FC009 The Institute of Museum and Library Services $109,731
Conference planning services for a hybrid 2-day grants to states conference in spring 2026 53987125FC007 The Institute of Museum and Library Services $156,836
To acquire a conference display for use at imls conferences and events. 53987124F0026 The Institute of Museum and Library Services $0
State data coordinator annual and library statistics working group (LSWG) conference in december 2024, and an… 53987124F0013 The Institute of Museum and Library Services $178,000
Conference planning services for the repatriation and ethical returns convening in november 2024, a 1.5-day event to… 53987124F0017 The Institute of Museum and Library Services $182,908
Event planning services for the pcah/NEA national theater convening on october 8-10, 2024, to engage with library and… 53987124F0020 The Institute of Museum and Library Services $142,766
Event planning for 3 library futures convenings to take place starting in september 2024, located at various regions in… 53987124F0018 The Institute of Museum and Library Services $193,274
Acquire conference planning services for the pcah semi-annual conference in august 2024 53987124F0016 The Institute of Museum and Library Services $140,764
Conference planning services for a hybrid 2-day grants to states conference in september 2024 53987124F0011 The Institute of Museum and Library Services $131,613
Meeting planning support for the 2024 national medals ceremony at a cultural heritage location in july 2024 53987124F0010 The Institute of Museum and Library Services $103,375
Show all 20

Transactions

Action Obligated Date
Other Administrative Action P00004 · Administrative modification that refreshed the vendor information in the contract writing system. $0
Exercise an Option P00003 · Exercise option year 2 of the CMP event planning BPA $0
Other Administrative Action P00002 · Administrative change to correct internal contract writing system error that limited the amount of the BPA when IT was intended as an estimated value. $0
Exercise an Option P00001 $0
Original award $0

Quick answers

Who was awarded contract 53987124A0001?

53987124A0001 was awarded to Capital Meeting Planning, Inc. by The Institute of Museum and Library Services on June 6, 2024.

How much is contract 53987124A0001 worth?

Orders under 53987124A0001 have obligated $7,397,832. Their combined potential value, with all options, is $7,456,529.

How many orders have been placed under contract 53987124A0001?

20 orders have been placed under 53987124A0001, the latest on September 28, 2026.

Who can order from contract 53987124A0001?

53987124A0001 is a single award blanket purchase agreement. Only the awarding agency can place orders on it.

Is contract 53987124A0001 under another contract?

Yes. 53987124A0001 is a blanket purchase agreement under 47QRAA19D0053, a federal supply schedule, on Multiple Award Schedule (MAS).

Was contract 53987124A0001 competed?

The extent of competition for 53987124A0001 was full and open competition. The government received 5 offers.

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