Capital Meeting Planning, Inc.

Capital Meeting Planning, Inc., a woman-owned small business based in Arlington, Virginia, provides conference planning, event logistics, and meeting coordination services as a prime contractor across 22 civilian federal agencies, competing predominantly on the GSA Multiple Award Schedule and full-and-open (no set-aside) basis with selective woman-owned small business set-asides.

Capital Meeting Planning operates 100% as a prime contractor (163 recent awards, zero subcontract activity) under primary NAICS 541920 (Convention and Trade Show Organizers), with concrete capability framing: comprehensive event planning, venue selection, travel coordination, catering management, audiovisual support, webinar delivery, on-site event execution, and meeting documentation. Representative work includes a $3.96 million America 250 Library Convening Series with the Institute of Museum and Library Services (IMLS) targeting librarians in rural and underserved areas across multiple cities (Washington DC, completed September 2026); a $1.22 million Presidential Council of Advisors on Science and Technology (PCAST) meeting support contract with the Department of Energy's Office of Science, sole-source woman-owned small business set-aside, with performance in Oak Ridge, Tennessee through March 2026; and a $1.11 million annual conference planning delivery order with the Export-Import Bank running through October 2028. GSA Schedule labor portfolio spans 14 categories, ranging from Administrative Assistant at $45.32/hour to Executive Manager at $145.22/hour, all requiring high school to bachelor's education, no security clearances offered.

Customer concentration is heavily skewed toward high-volume, lower-dollar-per-order relationships. The top five agencies account for 78% of awards: the Office of National Drug Control Policy leads by award count (45 awards, $2.7 million combined potential value) for Drug-Free Communities program workshops and webinar training; IMLS (35 awards, $16.9 million) for library convenings, statistics working groups, National Medals Award Ceremonies, and specialized topic meetings; the National Cancer Institute (29 awards, $26.1 million) anchors the second-largest dollar value; the Office of Administration (10 awards, $642 thousand); and the Office of Science and Technology Policy (8 awards, $290 thousand). The rankings diverge sharply on dollars: the National Cancer Institute, GSA Federal Acquisition Service, and the National Institute of Standards and Technology dominate combined potential value but place far fewer orders than the National Drug Control Policy and IMLS, signaling that Capital Meeting Planning executes small, recurring task orders for high-frequency customers (ONDCP, IMLS) alongside larger, project-based engagements with research and infrastructure agencies.

Capital Meeting Planning holds a $3.5 million single-award Blanket Purchase Agreement with IMLS through June 2029, established under the GSA Multiple Award Schedule, authorizing task orders for conference planning, event logistics, travel coordination, and meeting support services. The vendor places the plurality of recent work on the GSA Multiple Award Schedule itself (63 task orders, $22.5 million combined potential value), drawing task orders from civilian agencies across the Executive Office of the President, IMLS, National Institutes of Health components, and the Department of Commerce. Additional vehicle positions include the ONDCP BPA OASCMPA0801 (41 task orders, $1 million combined potential value) and a National Cancer Institute indefinite delivery contract HHSN261200900025I (28 task orders, $3.7 million combined potential value) for meeting and event support. Activity has been steady, averaging 7.6 awards per year over the past five years (2022 through 2026), with a shallow recompete cliff of five awards (combined potential value $6.3 million) completing within the next twenty-four months. The vendor entered the federal space in 1999 and is registered in SAM.gov since 2002, with recent awards spanning September 2026.

CMP is a full-service, woman-owned company, that specializes in meeting planning, conference planning, and trade show management.