Capital Meeting Planning, Inc.

Capital Meeting Planning, Inc., a woman-owned small business based in Arlington, Virginia, provides comprehensive conference planning, event logistics, travel coordination, and meeting support services to federal agencies exclusively as a prime contractor on the GSA Multiple Award Schedule and agency-specific blanket purchase agreements. The firm has delivered 160 prime awards (100% of recorded work) across 22 distinct customer agencies over the past several years, with a combined potential value of $99.2 million and actual obligations of $29.7 million.

Capital Meeting Planning's customer base is split between research-aligned and administrative convenings. The top five customers by award count—the Office of National Drug Control Policy (45 awards, $2.7 million), the Institute of Museum and Library Services (32 awards, $15.7 million), the National Cancer Institute (29 awards, $26.1 million), the Office of Administration (10 awards, $642 thousand), and the Office of Science and Technology Policy (8 awards, $290 thousand)—account for 78% of all awards. By dollar magnitude, however, the National Cancer Institute dominates with $26.1 million across 29 awards, followed by GSA Federal Acquisition Service at $25.7 million across 3 awards, IMLS at $15.7 million, the National Institute of Standards and Technology at $9.8 million, and the National Institute of Mental Health at $5.1 million. The concentration split reflects Capital Meeting Planning's dual capability: high-volume, smaller-dollar event coordination for White House offices and library-focused convenings, and larger research-infrastructure support for NIH and federal science programs.

Capital Meeting Planning holds a primary $3.5 million single-award BPA with IMLS through June 2029, established under the GSA Multiple Award Schedule, under which task orders fund library convenings, statistics working groups, National Medals Award Ceremonies, and specialized topic meetings (AI and museums, repatriation and ethical returns, children's literacy). Recent BPA calls under this vehicle include the America 250 Library Convening Series ($3.96 million, Washington DC, completion September 2026), a Native American grantee convening ($138 thousand, Norman Oklahoma, June 2026), an AI and museums working group series ($405 thousand, Washington DC, March 2026), and the Summer 2026 Library Statistical Working Group Event ($22 thousand, Chicago Illinois, June 2026). The GSA Multiple Award Schedule anchors 57 task orders worth $20.1 million combined. Capital Meeting Planning also operates under the Blanket Purchase Agreement OASCMPA0801 with the Office of National Drug Control Policy (41 task orders, $1 million combined), the indefinite delivery contract HHSN261200900025I with the National Cancer Institute (28 task orders, $3.7 million combined), and the Blanket Purchase Agreement OASCMPA1301 with an unnamed customer (19 task orders, $1.5 million combined).

Activity declined slightly in recent years—from 12 awards in 2024 to 9 in 2025—with only one award recorded in 2026 to date. Recompete exposure is minimal: only one award with ultimate completion in the next twenty-four months carries a combined potential value of $4 million. Capital Meeting Planning's NAICS footprint is concentrated in Convention and Trade Show Organizers (114 awards), with secondary activity in All Other Professional, Scientific, and Technical Services (29 awards) and Engineering Services (11 awards). PSC coding reflects the operational profile: Support—Professional, Other (77 awards), Operation of Conference Space and Facilities (24 awards), and Support—Management, Public Relations (24 awards).

The firm's GSA labor portfolio spans 14 categories at hourly rates from $45.32 to $145.22, covering administrative assistants, conference and trade show assistants and planners, junior and senior conference managers, technical writers, and executive managers. Education requirements range from high school diploma with experience to bachelor's degree; no security-cleared roles are offered. Representative pricing includes Conference/Trade Show Planner at $83.07 per hour (bachelor's, 4 years experience) and Conference Manager at $113.29 per hour (bachelor's, 4 years experience). Concrete recent work illustrates Capital Meeting Planning's scope: a $1.22 million sole-source award from the Department of Energy's Office of Science for Presidential Council of Advisors on Science and Technology (PCAST) meeting support services (Oak Ridge Tennessee, through March 2026); multiple six-figure IMLS delivery orders for National Medals Ceremonies, Grants to States Conferences, and library statistics convenings; and a $1.1 million Export-Import Bank delivery order for annual conference planning through October 2028. Woman-owned small business designations recur across the footprint but are not consistent set-aside drivers—the vendor competes full-and-open across most task orders.

CMP is a full-service, woman-owned company, that specializes in meeting planning, conference planning, and trade show management.