Vital Records Ordering Services IFB - DM

The State of Illinois, specifically the Illinois Department of Public Health (IDPH), is procuring Vital Records Ordering Services through an Invitation for Bid (IFB) process. The selected vendor will be required to provide alternative purchasing options for persons seeking vital records, including an online ordering system and a point-of-service device for Vital Records staff to process credit/debit card transactions. These services will be offered at the customer's discretion, and the customers will pay any fees charged by the vendor. This is a no-cost contract to the State, as the vendor will collect fees for vital records as established by the IDPH Division of Vital Records. The contract will have an initial term of 2 years, with the option to renew for up to 8 additional years. The vendor must submit itemized fees for expedited 5-7 business day processing, next day delivery, and point-of-sale credit/debit card transactions. The vendor will pay the State's established costs for certified birth, death, and marriage/divorce records.

This contract opportunity has a 2% Business Enterprise Program (BEP) goal, and the vendor must subcontract 2% of the total contract value to a certified BEP vendor to meet this requirement, even though the contract is at no cost to the State. There is no incumbent vendor information provided, and the funding requirements and sources are not specified, as this is a no-cost contract to the State. The total estimated value to the vendor over the life of the contract is $3,570,000, while the total estimated value to the State is $921,270, representing the value of the vital records themselves.