UNSPSC 78181704: Fuel top up card service / fuel prepaid card service

A fuel card is an alternative payment method for drivers that allows for the tracking of spend, limit usage and capture expenses more efficiently. It also helps to manage vehicles' fuel costs. Top-up/prepaid/reloadable fuel cards work like debit cards and not like credit cards reducing the risks.

UNSPSC 78181704 Fuel top up card service / fuel prepaid card service is a Commodity code under which state and local governments procure fleet card programs, fuel card management platforms, and prepaid card solutions enabling employees and departments to purchase fuel and related vehicle maintenance services across distributed merchant networks. Recent solicitations show this code capturing both dedicated fuel card procurement—where agencies seek cards accepted at gas stations, truck stops, and service centers—and broader fleet management card programs that integrate fuel, maintenance, roadside assistance, electric vehicle charging, and vehicle-related expenses into a single card ecosystem with centralized billing, real-time authorization, fraud controls, and mobile or web-based administration.

State and local issuing bodies pursuing this code span school districts, county commissions, state transportation and fleet management departments, municipal departments, and state workforce agencies. The School Board of Volusia County (Florida's 14th-largest district), the Kentucky Office of Fleet Management on behalf of the Commonwealth, the Washington Department of Fish and Wildlife, and municipal fleet operators in Hayward (California) and Kingman (Arizona) have all posted recent solicitations. The code sees active procurement across the Southeast (Florida, Georgia), mid-Atlantic (Virginia), upper Midwest (Wisconsin), and Pacific Northwest (Washington, Oregon, Idaho), as well as Southwest jurisdictions (Arizona, Texas, Nevada). Representative recent opportunities include the Washington Department of Fish and Wildlife's RFP 26-00009 (fleet card products and services spanning gasoline, diesel, biodiesel, marine fuel, aviation fuel, propane, vehicle maintenance, and electric vehicle charging across Washington, Oregon, and Idaho, due June 30, 2026); the Commonwealth of Kentucky Office of Fleet Management's RFP for a fleet car wash card services program requiring issuance of a minimum 4,500 cards with web and mobile platform capabilities, proposals due September 14, 2026; and the City of Hayward's RFQ for fuel supply, delivery, and fuel card usage supporting nine fire stations, a corporation yard, and a water resource recovery facility, responses due June 30, 2026. Evaluation weight typically emphasizes card acceptance breadth (particularly coverage at rural and underserved merchants), implementation and transition capability, customer service availability, training delivery, rebate and incentive structures, and pricing transparency across fuel types and service categories.