Venue Services for Governor's Marketplace in Portland, Oregon

The State of Oregon, specifically the Department of Administrative Services, State Procurement Services (DAS SPS) on behalf of the Office of the Governor, is seeking venue services for the Governor's Marketplace event in Portland, Oregon. The procurement is an intermediate Request for Proposal (RFP) with identification number S-10700-00010891, targeting a comprehensive venue solution for a one-day event potentially occurring on October 28, 29, or 30, 2024. Required services include providing access for event staff, setup and teardown, audio/visual equipment, catering, conference rooms, breakout spaces, registration areas, and secure spaces. Proposers must submit their offers electronically through OregonBuys by August 5, 2024, with a total of 100 evaluation points available. The evaluation will consider potential availability dates, detailed scope of work, and cost proposal, with preferences given to proposals offering goods manufactured in Oregon and those using recycled materials. Proposers must demonstrate capability to meet all contractual responsibilities, including compliance with federal, state, and local laws, tax regulations, and Oregon's pay equity law.

The RFP encourages participation from small businesses certified by the Oregon Certification Office for Business Inclusion and Diversity (COBID), with specific focus on minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses. Offerors must provide a Certified Disadvantaged Business Outreach Plan, identifying any certified firms they have worked with and describing steps to solicit certified firms for potential subcontracting opportunities. While a specific contract value is not explicitly stated, the sample contract includes a not-to-exceed compensation clause. Proposers must provide various insurance coverages and comply with independent contractor certification requirements. The contract will be effective upon full execution and will terminate after the Agency accepts the contractor's completed performance. Interested parties are required to complete a Responsibility Inquiry form, which assesses their financial, material, equipment, facility, and personnel resources to ensure they can meet the contract's comprehensive venue service requirements.