NIGP 96337: Fees, Conference/Convention

NIGP 96337 Fees, Conference/Convention, an Item code, covers comprehensive event management and hospitality services that state and local governments procure to host large-scale internal conferences, professional development gatherings, and staff training events. State and local buyers under this code solicit full-service venue, catering, audiovisual support, hotel accommodations, and event coordination—often bundled as all-inclusive packages with itemized pricing and tiered service options. Issuing bodies span school districts, state agencies, and nonprofit service providers operating as local authorities; the recent market shows activity from public school systems (Florida Virtual School, Klein ISD), regional mental health authorities (Integral Care), and other education-focused organizations hosting multi-day annual conferences for 500 to 4,000 attendees. These procurements emphasize operational logistics—breakout room configurations, compliance with accessibility standards, parking and food-service specifications, insurance requirements, and in some cases site-visit tastings—rather than specialized consulting or content design.

Activity concentrates in Texas and Florida, where recent solicitations posted through May 2026 include Integral Care's RFP for its February 2027 Annual Employee Training Conference (due May 6, 2026), Florida Virtual School's multi-year APLC RFP for 2027–2031 (due June 3, 2026), and Klein ISD's broader CTE and Advanced Academics procurement (due June 5, 2026) that includes conference and event resources. The Florida Virtual School solicitation is notably the largest, seeking a qualified venue or hospitality provider to host annual events serving approximately 3,800 staff across a five-year contract period with preference for Orange, Osceola, and Seminole counties. Integral Care's RFP specifies a 600-person daily capacity with tiered pricing at Premium, Standard, and Cost-Conscious levels, scored on a 100-point system weighting technical approach and risk profile heavily. These solicitations do not identify set-aside or disadvantaged-enterprise restrictions, indicating open competitive processes, and none disclose overall budget ranges or guaranteed minimum spending.