AttD_CostProposalSheet_finalDraft.xlsx

XLSX spreadsheet 20 KB Posted

Attached to
Venue Services for Governor's Marketplace in Portland, Oregon
Solicitation number
S-10700-00011138
Issued by
Multnomah County, Oregon

About this file

This document is a Cost Proposal Sheet attachment for a Request for Proposal (RFP) issued by the state of Oregon, specifically Multnomah County and the City of Portland, for Venue Services for the Governor's Marketplace event. The RFP details the requirements for the event venue, including access and setup, registration area, secure space, conference room, breakout rooms, A/V equipment, catering services, parking, and per diem rooms. The spreadsheet lists 26 individual deliverables with associated cost estimates. The total estimated cost is provided, along with details on the initial deposit amount and due date, and the final cost amount and due date. The RFP is for a state and local contract opportunity, and the document indicates that this Cost Proposal Sheet was developed according to the Specifications/Scope of Work found in Attachment A of the Sample Contract/Exhibit A.

The pricing terms outlined in the document suggest that the state and local agencies are seeking competitive bids for the venue services, with the option to add additional deliverables or apply discounts as needed. The RFP appears to be open to multiple vendors, as there is no mention of an incumbent. The funding sources and requirements are not explicitly stated, but the event is likely supported by state and local government budgets.

View the file

Other files

File Type Posted
Gov_Marketplace_IntRFP_FINAL_rev_7-31-2024.docx DOCX document
Preliminary Bid Results~15.xlsx XLSX spreadsheet
AttG_PotentialAvailable-Dates_7-16-2024.docx DOCX document
AttB_Disclosure_Exemption~1.docx DOCX document
AttA_Sample Contract_ContractForServices_Final_7-16-2024.docx DOCX document
AttF_Responsibility Inquiry.doc DOC document
AttE_COBID.docx DOCX document
AttC_ProposerInfo.docx DOCX document

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Text version

Sheet1 Attachment D: Cost Proposal Sheet

Item/Task#: Deliverable Description: Estimated Cost:

1Facility Access: 4-7 pm day prior to event/day of event 6 am until tear down completion
Assistance for sign/banner hanging
2Carts for moving large equipment
3Centralized registration area: 4 rectangular tables skirted with 2 chairs each / electrical
4Secure Space / event staff breakroom
5Conference room - holding up to 1,000 attendees, seating included. Common space including: Main Stage and podium / curtained pipe-and-drape setup available/Tables and chairs for welcoming reception and lunch service
6(4) Breakout Rooms - each room including: 200-250 theater style layout, including podium
Up to 100 rectangular tables available for vendor displays, with electrical run to each booth
7A/V equipment necessary for each break out room
8A/V Table with tablecloth
9projector
10Minimum of 2 projector screens for each break-out room - provide screen size that will be displayed for optimum visibility
11Microphones/PA/patch to sound system
12Connectivity for digital presentations
13Wireless and handheld microphones for multiple people per room
14Microphone mixer in breakout rooms
15Charging station onsite
16Electrical access to all tables requiring electrical equipment
17Provide necessary cables to connect to A/V systems
18Radio communication devices for hotel and event staff to communicate
19Microphones/PA/patch to sound system
20High Speed internet
21Continental Breakfast to accommodate up to 1,200 people
22Lunch Buffet accommodate up to 1,200 people
23Light pm snack accommodate up to 600 people
24coffee / water services on-site maintained all day
25Parking - onsite or nearby , if near by indicate if attendees need to pay for parking. - specify if parking that is accessible and compliant with the Americans with Disabilities Act (ADA)
26Specify per diem rate rooms - if so, how many?
Total Estimated Cost:$
$/Date
Amount of initial deposit and when is it due?
Final cost amount and due date

Grand Total Estimated Cost: $

*Each Item/Task # (Column A) has an associated Deliverable Description (Column B). This spreadsheet was developed according to the Specifications/Scope of Work found in Attachment A Sample Contract/Exhibit A. Please provide a Cost (Column C) for each deliverable. If there are additional deliverables and/or charges that will be accrued, please add a description and cost to the spreadsheet . If there are discounts that can/will be applied, please note and apply here. If there are 0 dollar costs for an associated Deliverable, please acknowledge by inputting a 0 in the space.

File details come from the government source that posted it. Updated .