Temporary Employment and Staffing Services

The City of Tucson, Arizona, in conjunction with Pima County and the Axia Cooperative purchasing program, is soliciting proposals for Temporary Employment and Staffing Services to support operational needs across multiple city departments. This is a Request for Proposal (RFP) opportunity that encompasses three distinct service categories: General Clerical and Administrative Staffing, Information Technology (IT) Staffing, and Finance and Business Services Staffing, with offerors permitted to submit proposals for all categories or specific groups based on their qualifications and capacity. Services include the placement of temporary personnel for short-term, project-based, seasonal, or as-needed assignments with no guaranteed volume, duration, or frequency of requests. Vendors must meet qualifications to serve as staffing providers, maintain comprehensive insurance coverage (including $2,000,000 commercial general liability per occurrence, $1,000,000 commercial automobile liability, and professional liability coverage), comply with the City's Living Wage Ordinance, comply with the Affordable Care Act by offering health insurance to eligible employees, and provide detailed monthly reporting on employee information, hours worked, overtime, rates, and insurance enrollment. The City intends to award contracts to multiple vendors to ensure adequate coverage and flexibility, with using departments able to request services from any awarded vendor based on availability and specific needs. Key deadlines include a non-mandatory pre-submittal meeting on February 4, 2026, at 10:00 a.m. via Microsoft Teams, a question submission deadline of February 19, 2026, at 8:00 a.m., and a proposal due date of February 27, 2026, at 2:00 p.m. through the City's online bidding system. The contract term will be one year from award, with the City holding options to extend for up to four additional one-year periods.

The solicitation includes requirements applicable to HUD-funded contracts, with compliance obligations for Section 3 requirements (ensuring 25 percent or more of labor hours are performed by Section 3 workers earning at or below $53,850 annually, or $25.89 per hour in the Tucson area, and 5 percent or more by Targeted Section 3 workers), federal ARPA requirements, FTA compliance for transit-related services, Davis-Bacon Act prevailing wage determinations, Equal Employment Opportunity regulations, Buy America provisions, and E-Verify employment verification for contracts exceeding $50,000. Contractors must maintain detailed records for three years following contract completion and ensure compliance with Executive Order 11246 regarding equal employment opportunity and non-discrimination based on protected characteristics. The estimated annual nationwide purchase volume through this cooperative contract category is $25,000,000, though no specific award value or budget range for individual vendor contracts is specified in the solicitation materials. Vendors participating through the Axia Cooperative must agree to not-to-exceed pricing and commit to an administrative fee of 2 percent of total net sales, with monthly Contract Sales Reports due by the 10th of each following month and administrative fee payments submitted via ACH. Temporary employees placed through this contract must complete the Temporary Employee Retiree Disclosure Form, and TSRS or PSPRS retirees cannot be placed without prior written approval from the City's Human Resources Department.