Offer_and_Acceptance.pdf

This Offer and Acceptance document serves as the contractual agreement form between the City of Tucson and vendors providing Temporary Employment and Staffing Services through a cooperative purchasing program that includes Pima County and the Axia Cooperative. The solicitation encompasses three distinct service categories: General Clerical and Administrative Staffing, Information Technology (IT) Staffing, and Finance and Business Services Staffing, with vendors permitted to submit proposals for all categories or specific groups based on their qualifications. Services include placement of temporary personnel for short-term, project-based, seasonal, or as-needed assignments with no guaranteed volume, duration, or frequency. A non-mandatory pre-submittal meeting is scheduled for February 4, 2026, at 10:00 a.m. via Microsoft Teams, with a question submission deadline of February 19, 2026, at 8:00 a.m. Proposals are due February 27, 2026, at 2:00 p.m. through the City's online bidding system. The contract term will be one year from award, with the City holding options to extend for up to four additional one-year periods. The City intends to award contracts to multiple vendors to ensure adequate coverage and flexibility.

Vendors must maintain comprehensive insurance coverage including $2,000,000 commercial general liability per occurrence, $1,000,000 commercial automobile liability, and professional liability coverage. Compliance with the City's Living Wage Ordinance and the Affordable Care Act is required, with vendors obligated to offer health insurance to eligible employees. Participating through the Axia Cooperative requires vendors to agree to not-to-exceed pricing and commit to an administrative fee of 2 percent of total net sales, with monthly Contract Sales Reports due by the 10th of each following month. The solicitation incorporates HUD-funded contract requirements including Section 3 compliance (25 percent labor hours by Section 3 workers and 5 percent by Targeted Section 3 workers), federal ARPA requirements, FTA compliance, Davis-Bacon Act prevailing wage determinations, Equal Employment Opportunity regulations, Buy America provisions, and E-Verify employment verification for contracts exceeding $50,000. The estimated annual nationwide purchase volume through this cooperative contract category is $25,000,000, though no specific award value or budget range for individual vendor contracts is specified. Temporary employees must complete the Temporary Employee Retiree Disclosure Form, and TSRS or PSPRS retirees cannot be placed without prior written approval from the City's Human Resources Department.