HUD-MWRD_(FY25-26).pdf

This is a Request for Proposal (RFP) document from the City of Tucson, Arizona, in conjunction with Pima County and the Axia Cooperative purchasing program, soliciting proposals for Temporary Employment and Staffing Services. The solicitation encompasses three distinct service categories: General Clerical and Administrative Staffing, Information Technology (IT) Staffing, and Finance and Business Services Staffing, with vendors permitted to submit proposals for all categories or specific groups based on qualifications and capacity. Services include placement of temporary personnel for short-term, project-based, seasonal, or as-needed assignments with no guaranteed volume, duration, or frequency of requests. A non-mandatory pre-submittal meeting is scheduled for February 4, 2026, at 10:00 a.m. via Microsoft Teams, with a question submission deadline of February 19, 2026, at 8:00 a.m., and proposals due February 27, 2026, at 2:00 p.m. through the City's online bidding system. The contract term will be one year from award, with the City holding options to extend for up to four additional one-year periods. The City intends to award contracts to multiple vendors to ensure adequate coverage and flexibility.

Vendors must meet comprehensive requirements including $2,000,000 commercial general liability insurance per occurrence, $1,000,000 commercial automobile liability, and professional liability coverage, along with compliance to the City's Living Wage Ordinance and Affordable Care Act health insurance provisions. The solicitation includes HUD-funded contract requirements with Section 3 compliance obligations requiring 25 percent or more of labor hours performed by Section 3 workers earning at or below $53,850 annually ($25.89 per hour in Tucson) and 5 percent by Targeted Section 3 workers, as well as Davis-Bacon Act prevailing wage determinations, E-Verify employment verification for contracts exceeding $50,000, and Executive Order 11246 compliance. Vendors participating through the Axia Cooperative must agree to not-to-exceed pricing and commit to a 2 percent administrative fee of total net sales, with monthly Contract Sales Reports due by the 10th of each following month. The estimated annual nationwide purchase volume through this cooperative contract category is $25,000,000, though no specific award value or budget range for individual vendor contracts is specified. Temporary employees must complete the Temporary Employee Retiree Disclosure Form, and TSRS or PSPRS retirees cannot be placed without prior written City Human Resources Department approval.