Offer_and_Acceptance.pdf

This is an Offer and Acceptance form used by the City of Tucson for the Temporary Employment and Staffing Services Request for Proposal, a cooperative purchasing opportunity administered through the Axia Cooperative program in conjunction with Pima County. The solicitation encompasses three primary service categories: General Clerical and Administrative Staffing, Information Technology (IT) Staffing, and Finance and Business Services Staffing, with vendors permitted to submit proposals for all categories or specific groups based on their qualifications. Services involve placement of temporary personnel for short-term, project-based, seasonal, or as-needed assignments with no guaranteed volume, duration, or frequency. The City intends to award contracts to multiple vendors to ensure adequate coverage and flexibility. Key deadlines include a non-mandatory pre-submittal meeting on February 4, 2026, at 10:00 a.m. via Microsoft Teams, a question submission deadline of February 19, 2026, at 8:00 a.m., and a proposal due date of February 27, 2026, at 2:00 p.m. through the City's online bidding system. The contract term will be one year from award with City options to extend for up to four additional one-year periods.

Vendors must meet comprehensive qualification requirements, including maintaining commercial general liability insurance of $2,000,000 per occurrence, $1,000,000 commercial automobile liability, and professional liability coverage. Contractors must comply with the City's Living Wage Ordinance, the Affordable Care Act, and federal requirements including Section 3 compliance (25 percent labor hours by Section 3 workers at $53,850 annually or $25.89 per hour in the Tucson area), Davis-Bacon Act prevailing wage determinations, Equal Employment Opportunity regulations, Buy America provisions, and E-Verify employment verification for contracts exceeding $50,000. Vendors participating through the Axia Cooperative must agree to not-to-exceed pricing and commit to a 2 percent administrative fee of total net sales with monthly Contract Sales Reports due by the 10th of each month. The estimated annual nationwide purchase volume through this cooperative contract category is $25,000,000, though no specific award value or budget range for individual vendor contracts is specified. Temporary employees must complete the Temporary Employee Retiree Disclosure Form, and TSRS or PSPRS retirees cannot be placed without prior written approval from the City's Human Resources Department.