Staffing_Request_Information_Form.pdf

This is a Temporary Employee and Staffing Request Information Form issued by the City of Tucson, Arizona, in conjunction with Pima County and the Axia Cooperative purchasing program for temporary employment and staffing services. The solicitation encompasses three distinct service categories: General Clerical and Administrative Staffing, Information Technology (IT) Staffing, and Finance and Business Services Staffing, with offerors permitted to submit proposals for all categories or specific groups based on their qualifications and capacity. Services include placement of temporary personnel for short-term, project-based, seasonal, or as-needed assignments with no guaranteed volume, duration, or frequency. A non-mandatory pre-submittal meeting is scheduled for February 4, 2026, at 10:00 a.m. via Microsoft Teams, with a question submission deadline of February 19, 2026, at 8:00 a.m., and proposals due February 27, 2026, at 2:00 p.m. through the City's online bidding system. The contract term will be one year from award, with the City holding options to extend for up to four additional one-year periods. The City intends to award contracts to multiple vendors to ensure adequate coverage and flexibility, with using departments able to request services from any awarded vendor based on availability and specific needs.

Contractors must comply with the City's Living Wage Ordinance, offer health insurance to eligible employees per the Affordable Care Act, maintain comprehensive insurance coverage including $2,000,000 commercial general liability per occurrence, and provide detailed monthly reporting on employee information, hours worked, overtime, rates, and insurance enrollment. Participating vendors through the Axia Cooperative must agree to not-to-exceed pricing and commit to an administrative fee of 2 percent of total net sales, with monthly Contract Sales Reports due by the 10th of each following month and administrative fee payments submitted via ACH. The estimated annual nationwide purchase volume through this cooperative contract category is $25,000,000, though no specific award value for individual vendor contracts is specified. The solicitation includes compliance requirements for HUD-funded contracts, Section 3 labor requirements (25 percent of labor hours by Section 3 workers and 5 percent by Targeted Section 3 workers), federal ARPA requirements, Davis-Bacon Act prevailing wage determinations, Equal Employment Opportunity regulations, and E-Verify employment verification for contracts exceeding $50,000. Temporary employees must complete the Temporary Employee Retiree Disclosure Form, and TSRS or PSPRS retirees cannot be placed without prior written approval from the City's Human Resources Department.