Staffing_Request_Information_Form.pdf

This is a Temporary Employee and Staffing Request Information Form utilized by the City of Tucson, Arizona, in conjunction with Pima County and the Axia Cooperative purchasing program for managing temporary employment and staffing services across three distinct service categories: General Clerical and Administrative Staffing, Information Technology (IT) Staffing, and Finance and Business Services Staffing. The form serves as the mechanism through which requesting departments initiate and document temporary staffing requests, requiring completion of departmental information, assignment details, job descriptions, position levels, hourly bill rates, and assignment length. Contractors must acknowledge receipt of staffing requests within twenty-four hours and confirm availability and estimated placement timeframes. The underlying RFP solicitation includes a non-mandatory pre-submittal meeting scheduled for February 4, 2026, at 10:00 a.m. via Microsoft Teams, a question submission deadline of February 19, 2026, at 8:00 a.m., and a proposal due date of February 27, 2026, at 2:00 p.m. through the City's online bidding system. The contract term will be one year from award, with the City holding options to extend for up to four additional one-year periods, with the City intending to award contracts to multiple vendors to ensure adequate coverage and flexibility.

Vendors must maintain comprehensive insurance coverage including $2,000,000 commercial general liability per occurrence, $1,000,000 commercial automobile liability, and professional liability coverage, and must comply with the City's Living Wage Ordinance and the Affordable Care Act by offering health insurance to eligible employees. Participating vendors through the Axia Cooperative must agree to not-to-exceed pricing and commit to an administrative fee of 2 percent of total net sales, with monthly Contract Sales Reports due by the 10th of each following month. The solicitation incorporates HUD-funded contract requirements including Section 3 compliance (25 percent or more of labor hours by Section 3 workers earning at or below $53,850 annually or $25.89 per hour in Tucson), federal ARPA requirements, Davis-Bacon Act prevailing wage determinations, Equal Employment Opportunity regulations, Buy America provisions, and E-Verify employment verification for contracts exceeding $50,000. Temporary employees must complete the Temporary Employee Retiree Disclosure Form, and TSRS or PSPRS retirees cannot be placed without prior written approval from the City's Human Resources Department. The estimated annual nationwide purchase volume through this cooperative contract category is $25,000,000, though no specific award value or budget range for individual vendor contracts is specified.