HUD-5369-B.pdf

This is a Request for Proposal (RFP) document for Temporary Employment and Staffing Services issued by the City of Tucson, Arizona, in conjunction with Pima County and the Axia Cooperative purchasing program. The solicitation seeks qualified vendors to provide temporary personnel placement across three service categories: General Clerical and Administrative Staffing, Information Technology (IT) Staffing, and Finance and Business Services Staffing. Offerors may propose for all categories or specific groups based on their qualifications. Services include short-term, project-based, seasonal, or as-needed assignments with no guaranteed volume, duration, or frequency. The non-mandatory pre-submittal meeting is scheduled for February 4, 2026, at 10:00 a.m. via Microsoft Teams, with a question submission deadline of February 19, 2026, at 8:00 a.m., and proposals due February 27, 2026, at 2:00 p.m. through the City's online bidding system. The City intends to award contracts to multiple vendors to ensure adequate coverage and flexibility, with contract terms of one year from award and options to extend for up to four additional one-year periods.

Vendors must meet comprehensive requirements including $2,000,000 commercial general liability insurance per occurrence, $1,000,000 commercial automobile liability, and professional liability coverage, and must comply with the City's Living Wage Ordinance and Affordable Care Act requirements. The solicitation includes HUD-funded contract compliance obligations, including Section 3 requirements (25 percent of labor hours performed by Section 3 workers earning at or below $53,850 annually and 5 percent by Targeted Section 3 workers), Davis-Bacon Act prevailing wage determinations, E-Verify employment verification for contracts exceeding $50,000, and Executive Order 11246 equal employment opportunity requirements. Vendors participating through the Axia Cooperative must agree to not-to-exceed pricing and commit to a 2 percent administrative fee on total net sales, with monthly Contract Sales Reports due by the 10th of each following month and administrative fee payments submitted via ACH. The estimated annual nationwide purchase volume through this cooperative contract category is $25,000,000, though no specific award value or budget range for individual vendor contracts is specified. Temporary employees must complete disclosure forms, and TSRS or PSPRS retirees cannot be placed without prior written approval from the City's Human Resources Department.