Staffing_Request_Information_Form.pdf

This is a Temporary Employee and Staffing Request Information Form used by the City of Tucson, Arizona to process requests for temporary staffing services in conjunction with the City's Temporary Employment and Staffing Services RFP solicitation through the Axia Cooperative purchasing program. The form captures essential placement information including the requesting department details, responsible supervisors, billing contact information, job descriptions, position titles, hourly bill rates, assignment length, and desired start dates. The RFP encompasses three primary service categories: General Clerical and Administrative Staffing, Information Technology Staffing, and Finance and Business Services Staffing, with vendors permitted to submit proposals for all categories or specific groups. A non-mandatory pre-submittal meeting is scheduled for February 4, 2026, at 10:00 a.m. via Microsoft Teams, with questions due by February 19, 2026, at 8:00 a.m., and proposals due February 27, 2026, at 2:00 p.m. through the City's online bidding system. The contract term will be one year from award with options for up to four additional one-year renewals, with the City intending to award contracts to multiple vendors to ensure adequate coverage and flexibility based on departmental requests and vendor availability.

Vendors must comply with the City's Living Wage Ordinance and provide comprehensive insurance coverage including $2,000,000 commercial general liability per occurrence, $1,000,000 commercial automobile liability, and professional liability coverage. Participating vendors through the Axia Cooperative must agree to not-to-exceed pricing and commit to a 2 percent administrative fee on total net sales, with monthly Contract Sales Reports due by the 10th of each following month and administrative fee payments submitted via ACH. The solicitation includes compliance requirements for Section 3 workers (25 percent of labor hours at or below $53,850 annually or $25.89 per hour in Tucson), Targeted Section 3 workers (5 percent), Davis-Bacon Act prevailing wage determinations, E-Verify employment verification for contracts exceeding $50,000, Buy America provisions, Equal Employment Opportunity regulations, and Executive Order 11246 compliance. The estimated annual nationwide purchase volume through this cooperative contract category is $25,000,000, though no specific award value for individual vendor contracts is specified. Temporary employees must complete the Temporary Employee Retiree Disclosure Form, and TSRS or PSPRS retirees cannot be placed without prior written approval from the City's Human Resources Department.