T0200 Pre-Quote Conference 8.24.26.pptx
PPTX presentation 4 MB Posted
- Solicitation number
- 27DPP01355
- Issued by
- New Jersey
About this file
This is a pre-quote conference presentation for the State of New Jersey regarding solicitation T0200 for Mailroom Equipment, Accessories, Supplies and Maintenance (GovTribe ID: 27DPP01355). The optional pre-quote conference was held via Microsoft Teams to address procedural questions related to bid submission requirements. Questions regarding the scope of work or specific products and services must be submitted electronically through the Q&A tab in NJSTART by 2:00 p.m. on September 8, 2026. Quotes are due by 2:00 p.m. on October 23, 2026, and must be submitted exclusively through the NJSTART portal. The solicitation document includes eight main sections covering introduction and summary, pre-quote submission information, quote submission requirements, scope of work, general contract terms, data security requirements, modifications to standard terms and conditions, and quote evaluation and award criteria.
Vendors must complete all required fields on the State-Supplied Price Sheet without modification to formatting, adding or removing lines, or including additional language, assumptions, or fees. The state emphasized that quotes with incomplete or improperly formatted price sheets may be deemed non-responsive. All mandatory requirements designated as "shall" in the solicitation must be addressed, and vendors are cautioned against using special characters in filenames and against submitting incompatible file formats. This procurement is neither a Waiver nor a Delegated Purchasing Authority procurement, and quotes cannot be emailed, faxed, or hand-delivered. Vendors are encouraged to review all bid documents and amendments posted to NJSTART and to consider partnering opportunities with small, woman-owned, minority-owned, veteran-owned, and disabled veteran-owned businesses.
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Text version
Optional Pre-Quote Conference T0200 – Mailroom Equipment, Accessories, Supplies & Maintenance
27DPP01355
Q&a due by 2pm September 8, 2026 Quotes due by 2pm October 23, 2026
WELCOME & INTRODUCTIONS
Please sign in by entering your name, company, and email in the Microsoft Teams chat window.
A list of attendees and these slides will be posted to NJSTART.
Please note this conference is being recorded.
Please identify yourself and the firm you represent prior to asking a question.
Please make sure you are registered in NJSTART, and that your contact information remains current.
NJSTART Vendor email support: njstart@treas.nj.gov NJSTART Vendor phone support – (609) 341-3500 Staffed Monday to Friday 8:30 a.m. to 4:30 p.m.
https://www.state.nj.us/treasury/purchase/vendor.shtml
PURPOSE & GENERAL INFORMATION
The purpose of this conference is to address procedural questions only regarding the Bid Solicitation and Quote submission requirements.
No questions relating to the Scope of Work or the services or products required in the Bid Solicitation will be addressed. Vendors should utilize the Q&A Tab of the Bid Solicitation in NJSTART to submit those questions electronically.
This is also an opportunity for potential Vendors to partner with other potentials Vendors and/or meet small, woman-owned, minority-owned, veteran-owned, and disabled veteran-owned businesses.
The Bid Solicitation will be reviewed section by section with procedural questions being entertained on that basis.
BID SOLICITATION AT A GLANCE
Cover page: Submission dates and set-aside requirements Section 1: Introduction and Summary of the Bid Solicitation Section 2: Pre-Quote Submission Information (e-Q&A, exceptions to the SSTC, Bid Amendments) Section 3: Quote Submission Requirements (forms, technical response, State-Supplied Price Sheet Instructions) Section 4: Scope of Work
BID SOLICITATION AT A GLANCE
Section 5: General Contract Terms Section 6: Data Security Requirements Section 7: Modifications to the State of New Jersey Standard Terms and Conditions (SSTC) Section 8: Quote Evaluation and Award Section 9: Glossary Attachment 1: State of New Jersey Standard Terms and Conditions
PRICE SHEET PITFALLS
Complete all required price lines on the State-Supplied Price Sheet pursuant to the Bid Solicitation instructions or Quote may be deemed non-responsive. Indicate “no charge” if the cost is $0. Do not leave any price line blank.
The State-Supplied Price Sheet must be completed in its entirety with no lines added or removed, or include additional language, assumptions or fees.
Do not make formatting changes to the State-Supplied Price Sheet. If the price line requires a dollar amount, don’t change it to a percentage, or vice versa. If the price line includes 2 decimal places, don’t change the settings to allow 4 decimals.
Confirm that you have completed all tabs on the State-Supplied Price Sheet.
Confirm you have completed the proper version of the State-Supplied Price Sheet; it may have been revised via Bid Amendment.
Submitting a State-Supplied Price Sheet in a format other than the supplied Excel document can lead to a price sheet being deemed non-responsive when the information in a cell cannot be confirmed by the Bureau.
HELPFUL TIPS & REMINDERS
Review Bid Solicitation in its entirety and submit any questions prior to the deadline including exceptions to the SSTC. Updated documents will be posted in NJSTART and should be reviewed as posted.
Submit Quotes on time addressing all mandatory requirements (designated by “shall”) including forms. Quotes missing mandatory requirements may be deemed non-responsive. Not submitting requested information (“should”) may impact the technical evaluation score.
When submitting a Quote through NJSTART, do not use any symbols (i.e., #, @, $, &, *) in the filename as this may prevent the Quote from being properly uploaded. Uploaded files must be compatible with Microsoft Office and/or Adobe software applications. DO NOT UPLOAD files with extensions such as .zip, .numbers, or .pages.
Be advised that this is NOT a Waiver or Delegated Purchasing Authority (“DPA”) procurement. The Quote may not be emailed, faxed, or hand-delivered. The Quote may only be submitted through NJSTART.
Do not select “No Bid” on the NJSTART “General Tab” unless you are not intending to submit a bid. Your bid will not appear in the Bid Tab if this option is selected.
OTHER HELPFUL TIPS
Examples of additional language that may deem a quote non-responsive:
Vendor accepts all terms and conditions of this Bid Solicitation with the following additional language: Section X - Agree, as it applies to changes that impact administrative fees as outlined in this provision, provided that Vendor reserves the right to modify Contracted Terms based on changes by the State.
Vendor’s Quote is only valid for XX days.
Vendor reserves the right to charge additional fees for services that require extensive time and effort.
This Quote is a nonbinding expression of interest only and is not intended to create a binding commitment on either party unless and until a definitive agreement has been executed between the parties.
This Quote may include statements regarding plans for future products and services, or future versions of existing products and services. Any such statements are provided solely for your general information and are not part of this Quote unless specifically stated in writing in this Quote.
THANK YOU FOR ATTENDING
Q&A due by 2pm September 8, 2026
Quotes due by 2pm October 23, 2026 image6.png image7.png image8.png image2.png image3.png image4.png image5.png
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