Sole Source - Annual ESRI Maintenance Renewal

The City of Scappoose, Oregon, is pursuing a sole source procurement for annual ESRI maintenance renewal services. This procurement is a direct purchase from ESRI Inc., located in Redlands, California, without competitive bidding. The contract involves the renewal of geographic information system (GIS) maintenance services, which are critical for the city's technological infrastructure and mapping capabilities. The sole source notice was publicly posted on July 31, 2023, with a response deadline of August 7, 2023, and an anticipated contract award date of August 8, 2023. Interested parties have the opportunity to protest the sole source determination by submitting a written protest to the City Manager's office, which requires a $500 filing fee and must be submitted within seven days of the initial public notice.

While the specific contract details are limited, the procurement appears to be unrestricted in terms of vendor qualifications beyond the direct relationship with ESRI Inc. No explicit set-aside designations or disadvantaged business enterprise requirements are mentioned in the available documentation. The contract value is not precisely specified in the provided materials, though the AI summary suggests a potential annual expenditure around $165,000 for maintenance services. The procurement is specifically for continued maintenance of existing ESRI software and services, indicating an ongoing technological relationship with the current vendor. No alternative vendors or competitive bidding process is outlined, emphasizing the sole source nature of this procurement. The contract appears focused on maintaining existing technological infrastructure without introducing new systems or significant technological modifications.