Seaview Park Landscaping

The Town of Palm Beach is conducting an Invitation to Bid (ITB) procurement for landscaping maintenance services at Seaview Park Recreation Center, with proposals due on April 7, 2026. The solicitation seeks qualified contractors to maintain and enhance hedges of various heights and types located in common areas and adjacent to Town buildings through comprehensive landscape management services. The scope of work includes trimming hedges ten feet and under twelve times annually while maintaining established width and height specifications; removing and trimming dead fronds from palm trees fourteen feet or less in height; applying herbicide to planting beds, tree rings, mulch beds, sidewalks, and parking areas a minimum of twelve times per year with supplemental manual weeding as needed; and applying Town-approved mulch twice annually to maintain consistent depth and uniformity. All debris must be collected daily and disposed of according to Town guidelines. Qualified bidders must demonstrate a minimum of three years of experience with municipal or commercial contracts within Florida and provide at least five professional references from comparable work completed within the last three years. The Town will award the contract to the lowest responsive and responsible bidder whose submission meets all requirements and criteria. A non-mandatory pre-bid meeting will be held virtually via Microsoft Teams on March 24, 2026, at 11:30 AM to allow bidders to seek direct clarification from the Contract Coordinator and Town staff. All bids must be submitted online through the Town's eProcurement platform (Bonfire), and quoted prices must remain valid for ninety days from the bid closing date.

The contract commences on October 1, 2026, at the start of the Town's 2027 fiscal year and terminates on September 30, 2027, with four optional one-year renewal periods available based on satisfactory performance and budget authorization. Bidders must comply with multiple mandatory requirements including E-Verify employment eligibility verification for all workers and subcontractors, submission of proof of comprehensive general liability insurance ($1,000,000 per occurrence/$2,000,000 aggregate), workers' compensation coverage at statutory limits, and business auto liability coverage ($1,000,000 combined single limit). All proposers must complete a Bidder's Qualification Form, Minimum Qualifications Form, Professional Reference Form, Subcontractors Form (listing all major subcontractors with license numbers and insurance documentation), Contact Information Form, and execute affidavits certifying compliance with foreign entity restrictions, human trafficking prohibitions, scrutinized companies requirements, and drug-free workplace standards. Additionally, bidders must obtain a County and/or Municipal Tax Receipt (Occupational License) in their business location area and comply with Florida water-conserving landscape design ordinances. No set-aside designations for disadvantaged enterprises, women-owned businesses, minority-owned businesses, or other protected classifications are identified in the solicitation documents. The procurement documents do not identify a prior incumbent contractor, estimated contract value, or specific budget range for this landscaping services contract. All procurement decisions are subject to the Town's protest procedures, which require written protests to be filed within 72 consecutive hours of the award posting, accompanied by a non-refundable filing fee equal to ten percent of the estimated contract value with a minimum of $10,000.