RFI for construction project management platforms

The County of Santa Clara Facilities and Fleet Department (FAF) is conducting a Request for Information (RFI) procurement to gather market data and evaluate capabilities of cloud-based construction project management platforms. The primary objective is to modernize capital project delivery by implementing a centralized system that standardizes workflows, improves cost visibility, and reduces administrative burden. Vendors are expected to demonstrate expertise in cloud-based platform solutions with capabilities for construction project management, workflow standardization, cost tracking, and administrative efficiency. The County intends to expedite the procurement process by identifying qualified vendors accessible through established cooperative (co-op) purchasing agreements, meaning vendors with existing cooperative contracts will be prioritized. The RFI was posted on March 23, 2026, with a submission deadline of April 30, 2026, allowing approximately five weeks for vendors to gather information, assess their capabilities, and submit responses detailing their platform offerings, technical specifications, and cooperative purchasing accessibility.

The RFI does not specify set-aside designations or restrictions limiting participation to particular enterprise categories based on disadvantaged status. No incumbent vendors, current contractors, or details regarding existing technology infrastructure requiring integration have been identified in the available documentation. Similarly, no specific budget range or award value has been disclosed in this RFI, which is typical for information-gathering procurements designed to establish baseline market knowledge before formulating detailed specifications and budget allocations for a subsequent formal solicitation. Interested vendors should review the complete RFI document for any additional requirements, evaluation criteria, or technical specifications that may impact their response strategy.