RFQ_250235_Exhibit_E_Insurance.pdf
PDF 81 KB Posted
- Attached to
- Request for Quote (RFQ) - White Bond Paper
- Solicitation number
- 250235
- Issued by
- Orange County, California
About this file
This is an Insurance Requirements Exhibit (Exhibit E) for Request for Quote 250235 issued by the Orange County Transportation Authority (OCTA) for the procurement of White Bond Paper. The RFQ seeks qualified vendors to supply white bond paper on an as-needed basis with no guaranteed usage volume. The contract has a one-year initial term effective July 1, 2026 through June 30, 2027, with two optional one-year renewal terms. The total budget allocated for the initial term is $55,000. Written questions or clarifications must be submitted by 4:00 p.m. on May 5, 2026, with responses issued via written addendum by May 8, 2026. Award will be made to the lowest responsive and responsible firm on a lump sum basis. Firms must bid on all line items in the Pricing Proposal to be considered responsive, and the Authority reserves the right to make an award without further discussion.
Contractors must procure and maintain full insurance coverage throughout the entire contract term, with no self-insurance provisions permitted. Required coverage includes Commercial General Liability with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate; Automobile Liability with a combined single limit of $1,000,000 per accident; Workers' Compensation as required by California law with waiver of subrogation; and Employers' Liability with minimum limits of $1,000,000 per accident and per disease. Proof of insurance must be submitted to InsureTrack within ten calendar days of the effective agreement date and prior to work commencement. All certificates of insurance must include Blanket Purchase Order Number C250235 and Contract Administrator Dara Doeum as certificate holder information. The insurer must provide thirty days' prior written notice of cancellation or material modification and ten days' notice for non-payment of premium. By submitting a quote, firms certify they are not subject to Ukraine/Russia-related economic sanctions and agree to comply with all applicable Equal Employment Opportunity Laws and Regulations.
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Text version
RFQ 250235
EXHIBIT E
INSURANCE
Contractor shall procure and maintain insurance coverage during the entire term of the Agreement. Coverage shall be full coverage and not subject to self-insurance provisions.
The bidder shall provide the following insurance coverage:
1. Commercial General Liability, to include Products/Completed Operations, Independent Contractors', contractual Liability, Personal Injury Liability, and Property Damage with a minimum limit of $1,000,000 per occurrence and $2,000,000 general aggregate.;
2. Automobile Liability Insurance to include owned, hired and non-owned autos with a minimum combined single limit of $1,000,000 for each accident;
3. Workers’ Compensation with limits as required by the State of California, including
Waiver of Subrogation in favor of AUTHORITY, its officers, directors, employees or agents; and
4. Employers’ Liability with minimum limits of $1,000,000 per accident, $1,000,000 policy limit-disease, and $1,000,000 policy limit employee-disease.
Proof of such coverage, in the form of a certificate of insurance and an insurance policy blanket additional insured endorsement, designating the Authority, its officers, directors and employees as additional insureds on the Commercial General Liability and Automobile
Liability policies, as required by the Agreement, shall be provided. Said policies shall include a waiver of subrogation in favor of the AUTHORITY, its officers, directors, and employees for both Commercial General Liability and Automobile Liability coverages. Proof of insurance coverage must be received by Authority within ten (10) calendar days from the effective date of the Agreement and prior to commencement of any work. Such insurance shall be primary and non-contributive to any insurance or self-insurance maintained by the
Authority. Furthermore, Authority reserves the right to request certified copies or review all related insurance policies, in response to a related loss.
Contractor shall include on the face of the Certificate of Insurance the Blanket Purchase
Order Number C250235; and, the Contract Administrator’s Name, Dara Doeum.
Contractor shall also include in each subcontract, the stipulation that subcontractors shall maintain insurance coverage in the amounts required of Contractor as provided in the Agreement.
Insurer must provide Authority with at least thirty (30) days’ prior notice of cancellation or material modification of coverage, and ten (10) days’ prior notice for non-payment of premium.
RFQ 250235
EXHIBIT E
Contractor shall submit required insurance certificates to AUTHORITY’s insurance tracking contractor, InsureTrack. Contractor shall respond directly to InsureTrack’s request for updated insurance certificates and other insurance-related matters by email to octa@instracking.com.
Contractor shall include on the face of the certificate of insurance, the following information:
1. The Blanket Purchase Order Number C250235 and, the Contract Administrator’s name, Dara Doeum
2. For Certificate Holder: The Orange County Transportation Authority, its officers, directors, employees and agents, c/o InsureTrack, P.O. Box 60840 Las Vegas, NV 89160.
mailto:octa@instracking.com
File details come from the government source that posted it. Updated .