Property & Casualty and Workers¿ Compensation Broker/Consultant Services

The City of Johns Creek, Georgia issued a Request for Qualifications (RFQ #25-290) for Property and Casualty and Workers' Compensation Broker/Consultant Services on September 25, 2025. The procurement seeks a qualified, professionally licensed insurance broker to serve as broker of record and provide comprehensive consulting services including insurance placement, servicing, risk exposure analysis, general advice, and claims assistance for the city's P&C and workers' compensation insurance portfolio. The city's current coverage encompasses property, crime, general liability, employee benefit liability, law enforcement liability, public entity management liability, cyber risk, auto liability and physical damage, umbrella liability, and workers' compensation policies with annual premiums totaling approximately $1.65 million, with renewal dates of November 30, 2025 for P&C policies and January 1, 2026 for workers' compensation. Respondents must be licensed by the Georgia Insurance Commissioner, currently provide similar services to governmental agencies in Georgia, maintain a physical office in Georgia with trained staff, and demonstrate relevant experience in both property and casualty and workers' compensation insurance for public sector clients. The RFQ followed a structured timeline with a question submission deadline of October 8, 2025 at 5:00 p.m. ET, proposal responses due October 17, 2025 at 2:00 p.m. ET, a shortlist announcement on October 31, 2025, interviews scheduled for November 12-13, and an intent to award announced on November 14, 2025 with a notice to proceed on November 25, 2025 and an effective contract date of January 1, 2026. Evaluation criteria allocated 100 points across three categories: qualifications and experience (40 points), statement of work approach and understanding (40 points), and references (20 points). Submissions required six hard copies of technical proposals plus one copy of required forms and one electronic copy via BidNet, with no cost proposals submitted during the initial RFQ phase.

There are no specific set-aside designations or restrictions noted for disadvantaged enterprises in this procurement. Respondents must submit proposals acknowledging receipt of Addendum #1, which included current insurance declarations and policy documentation for reference purposes, though loss runs for the past five years were not available from the city. Five proposals were received, with three firms—Apex Insurance, Arthur J. Gallagher, and T Hudson Risk Advisors—selected for the phase two interview process, while Relation Insurance and Saville Public Entity were not selected as they did not achieve the highest-scoring proposals. Arthur J. Gallagher & Co., located at 1050 Crown Pointe Parkway in Atlanta, Georgia, was ultimately awarded the contract on December 30, 2025. The contract period runs for one year from January 1, 2026 through December 31, 2026, with the city holding the option to renew for four additional one-year renewal periods based on performance, funding, and the city's best interests, with written notice required at least 60 days prior to expiration. The specific award value has not been publicly disclosed; however, cost proposals and fee schedules were to be requested only from shortlisted firms following interviews. The Georgia Public Records Act requires the city to provide written justification for why unsuccessful offerors were not selected, with such disclosure occurring at the time of final contract award or upon public vote regarding the sealed bid or scaled proposal, whichever occurs first.