Predictive Maintenance Program

The City of Tampa's Water Department is seeking bids for a comprehensive Predictive Maintenance Program (Bid No. 25-P-00363) for the David L Tippin Water Treatment Facility and associated water infrastructure sites in Hillsborough County, Florida. The procurement involves monthly vibration analysis for 138 pieces of equipment, quarterly spectrometric oil analysis, and thermographic analysis across multiple water department facilities. Bidders must demonstrate at least five years of vibration services experience, provide customer references, submit a list of testing instruments, and document certified technician credentials. The bid requires detailed pricing schedules for scheduled testing services, unscheduled field services, and replacement parts, with hourly rates for various technical services including vibration testing, oil sample testing, thermography, motor circuit analysis, and field service repair. The bid is scheduled to open on Friday, December 5, 2025, with an initial contract period of one year and potential renewal options for three additional one-year periods. The City reserves the right to unilaterally extend the contract term for up to three additional 30-day periods. Evaluation will be based on identifying the lowest responsive, responsible bidder who meets technical specifications and can provide the required predictive maintenance services.

The procurement includes provisions for Small Local Business Enterprise (SLBE) participation, with the Equal Business Opportunity Office requiring prime contractors to document their intent to utilize SLBE subcontractors through a detailed Letter of Intent (DMI-40 Form). The contract, with an estimated value of $25,000.00, does not appear to have a specific SLBE goal percentage but encourages small local business involvement. Contractors must submit a DMI-30 Form tracking payments to subcontractors, consultants, and suppliers, with detailed reporting requirements for financial transparency. The procurement covers equipment across eight distinct facilities, including the David L. Tippin Water Treatment Plant, Solids Dewatering Facility, Interbay Repump Station, Northwest Repump Station, Palma Ceia Facility, West Tampa Facility, Morris Bridge Water Treatment Facility, and Blue Sink. Existing infrastructure includes multiple types of pumps such as raw water pumps, high service pumps, low lift pumps, repump station pumps, filtrate return pumps, and sodium hypochlorite pumps. Contractors must comply with OSHA Hazard Communication Standard requirements and provide comprehensive Safety Data Sheets for any chemical products used during maintenance activities.