25-P-00363-EBO-Determination-Letter.pdf

This is an Equal Business Opportunity (EBO) Determination Letter issued by the City of Tampa's Equal Business Opportunity Office for the Predictive Maintenance Program contract (Project Number 25-P-00363) under the Water Department. The project involves providing predictive maintenance services for equipment at the David L. Tippin Water Treatment Facility and associated water infrastructure sites in Hillsborough County, Florida. The scope of work includes monthly vibration analysis for 138 pieces of equipment, quarterly spectrometric oil analysis, and thermographic analysis across multiple water department facilities. The bid opening is scheduled for Friday, December 5, 2025, with an initial contract term of one year and potential renewal options for three additional one-year periods. The City reserves the right to unilaterally extend the contract for up to three additional 30-day periods. Bidders must demonstrate at least five years of vibration services experience, provide customer references, submit certified technician credentials, and provide detailed pricing schedules for scheduled testing services, unscheduled field services, and replacement parts.

The estimated contract amount is $25,000.00. The determination letter indicates this is a traditional solicitation where the scope did not meet narrowly tailored requirement parameters. The contract does not establish a specific Small Local Business Enterprise (SLBE) subcontracting goal percentage. However, the procurement includes provisions encouraging SLBE participation, with prime contractors required to document their intent to utilize SLBE subcontractors through a Letter of Intent (DMI-40 Form) and submit a DMI-30 Form tracking payments to subcontractors, consultants, and suppliers. The determination was approved by the Equal Business Opportunity Office on September 3, 2025, in accordance with established City of Tampa policy under the EBO Ordinance (Tampa Code Chapter 26.5).