DMI-40-Form-LOI-Letter-of-Intent_SLBE.pdf
PDF 149 KB Posted
- Attached to
- Predictive Maintenance Program
- Solicitation number
- 25-P-00363
- Issued by
- Hillsborough County, Florida
About this file
This is an Official Letter of Intent (DMI-40 Form) issued by the City of Tampa's Equal Business Opportunity Program for documenting Small Local Business Enterprise (SLBE) participation in city contracts. The form serves as a mandatory requirement for prime contractors and service providers to formally declare their intent to utilize SLBE subcontractors and suppliers on city bid, proposal, and contract opportunities. The Letter of Intent must be completed and signed by both the prime bidder and the SLBE firm, with submission required within ten (10) workdays after the notice of intent to award is posted. Failure to provide all required letters of intent within the prescribed timeframe may result in bid non-responsiveness or delay in contract award. The form applies to the City of Tampa's Predictive Maintenance Program (Bid No. 25-P-00363) for the David L. Tippin Water Treatment Facility, with a bid opening scheduled for Friday, December 5, 2025, and an estimated contract value of $25,000.00. The initial contract period is one year with potential renewal options for three additional one-year periods, and the City reserves unilateral extension rights for up to three additional 30-day periods.
The DMI-40 Form requires documentation of the agreed-upon cost of work or supplies to be provided by the SLBE and the corresponding percentage of the total city contract amount. Upon execution, a copy of the subcontract agreement and/or purchase order between the prime contractor and SLBE must be filed with the City of Tampa immediately and prior to the commencement of the SLBE's work. Bidders must demonstrate at least five years of vibration analysis services experience, provide customer references, submit testing instrument lists, and document certified technician credentials. The procurement covers eight water department facilities and includes monthly vibration analysis for 138 pieces of equipment, quarterly spectrometric oil analysis, thermographic analysis, and detailed pricing schedules for scheduled testing services, unscheduled field services, and replacement parts. The City reserves the right to award to the lowest responsive, responsible bidder meeting all technical specifications and SLBE participation requirements.
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Text version
City of Tampa Official Letter of Intent
(DMI-40 Form) A Letter of Intent is required for each SLBE listed on the Schedule of Subcontractors to be Utilized form (DMI 20 Form). Letter of Intent must be signed by both the Bidder/Service Provider and SLBE firm.
Bid/Proposal/Contract Number: __________________________________________________
Bid/Proposal/Contract Name: ___________________________________________________
A. To be completed by the Bidder/Service Provider
Name of Bidder: ___________________________________________________________ Address: _________________________________________________________________
Contact Person: ____________________________________________________________ Telephone: _____________________________ Fax: ______________________________ Email: ___________________________________________________________________
B. To be completed by SLBE
Name of SLBE: ___________________________________________________________ Address: _________________________________________________________________
Contract Person: ___________________________________________________________ Telephone: _____________________Fax: _______________________________________ Email: ____________________________________________________________________
C. Identify the scope of work to be performed or item(s) to be supplied by the SLBE. On unit price bids, identify to which bid line item the SLBE's work scope or supply corresponds:
D. Cost of work to be performed by SLBE: _________________________________________ E. Cost of work to be performed by SLBE as a percentage of total City contract amount: _______
Bidder/Proposer certifies that it intends to utilize the SLBE listed above, and that the work described above is accurate. Bidder/Proposer will provide the City with a copy of the related subcontract agreement and/or purchase order prior to the commencement of SLBE’s work. The SLBE firm certifies that it has agreed to provide such work/supplies for the amount stated above.
Bidder/Proposer: ____________________________________ Date: _______________ Signature and Title
SLBE Firm: _______________________________________ Date: ___________________ Signature and Title
1 | P a g e Rev. 8/25/25 DMI 40
Official Letter of Intent Instructions City of Tampa
Equal Business Opportunity Program
The Official Letter of Intent must be submitted to the soliciting department within ten (10) workdays after the notice of intent to award is posted. Not providing all letters of intent within the prescribed timeframe may cause a delay in the award or declare the bid to be non-responsive.
Bid/Proposal/Contract Number- Please record the bid/proposal/contract number provided by the City of Tampa's procuring department.
Bid/Proposal/Contract Name – Please record the bid/proposal/contract name provided by the City of Tampa's procuring department.
To be Completed by the Bidder/Service Provider: Please record the prime contractor or main bidder's detailed company information as indicated.
To be completed by the SLBE – Please record the SLBE subcontractor's detailed company information as indicated.
The bidder is to identify the scope of work to be performed or the item(s) to be supplied by the SLBE. On unit price bids, indicate the bid line item that the SLBE’s scope of work or supply corresponds to. – Please record the details of the services or supplies the SLBE will provide.
Cost of work to be performed by SLBE – Provide an agreed-upon estimate of the total price of work or supplies. (Unit prices are accepted if specific quantities have yet to be determined).
Bidder/Proposer—The signature of an authorized agent for the prime contractor or main bidder, with the date signed.
SLBE firm – Signature of an authorized agent for the SLBE subcontractor or supplier with the date signed.
Contract Confirmation – A copy of the executed subcontract agreement and/or purchase order with the SLBE must be filed with the City of Tampa immediately upon execution and/or prior to the commencement of work by SLBE.
2 | P a g e Rev. 8/25/25 DMI 40
| BidProposalContract Number: |
| BidProposalContract Name: |
| Name of Bidder 1: |
| Name of Bidder 2: |
| Address: |
| Contact Person: |
| Telephone: |
| Fax: |
| Email: |
| Name of SLBE 1: |
| Name of SLBE 2: |
| Address_2: |
| Contract Person: |
| Telephone_2: |
| Fax_2: |
| Email_2: |
| identify to which bid line item the SLBEs work scope or supply corresponds 1: |
| identify to which bid line item the SLBEs work scope or supply corresponds 2: |
| identify to which bid line item the SLBEs work scope or supply corresponds 3: |
| Cost of work to be performed by SLBE: |
| Cost of work to be performed by SLBE as a percentage of total City contract amount: |
| BidderProposer: |
| Date: |
| SLBE Firm: |
| Date_2: |
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