25-P-00363-EBO-Determination-Letter.pdf

This is an Equal Business Opportunity (EBO) Determination Letter issued by the City of Tampa for the Predictive Maintenance Program (Project No. 25-P-00363), a nonprofessional services contract valued at $25,000.00 administered by the Water Department. The program requires monthly vibration analysis for 138 pieces of equipment, quarterly spectrometric oil analysis, and thermographic analysis across eight water department facilities including the David L. Tippin Water Treatment Plant, Solids Dewatering Facility, Interbay Repump Station, Northwest Repump Station, Palma Ceia Facility, West Tampa Facility, Morris Bridge Water Treatment Facility, and Blue Sink. Bidders must demonstrate at least five years of vibration services experience, provide customer references, submit certified technician credentials, and document their testing instruments. The bid is scheduled to open on Friday, December 5, 2025, with an initial contract period of one year and three optional one-year renewal periods, plus the City's unilateral right to extend for up to three additional 30-day periods. Award will be based on identifying the lowest responsive, responsible bidder meeting all technical specifications.

The determination letter indicates this is a traditional solicitation classified as a nonprofessional services contract without sheltered market status or specific small local business enterprise (SLBE) goal percentages. However, the procurement includes a 5% bid discount for SLBEs not to exceed $10,000, and prime contractors are required to submit a Letter of Intent (DMI-40 Form) documenting SLBE subcontractor participation and a DMI-30 Form tracking all payments to subcontractors, consultants, and suppliers. The scope did not meet Racial and Women's Availability (RWA) parameters for narrowly tailored requirements. Contractors must comply with OSHA Hazard Communication Standard requirements and provide Safety Data Sheets for chemical products used during maintenance activities. The determination was reviewed and approved by the EBO committee on September 3, 2025.