25-P-00363-EBO-Determination-Letter.pdf

This is an Equal Business Opportunity (EBO) Determination Letter issued by the City of Tampa's Equal Business Opportunity Office for the Predictive Maintenance Program (Project No. 25-P-00363), a nonprofessional services contract managed by the Water Department. The project involves providing predictive maintenance services for 138 pieces of equipment across eight water treatment facilities and infrastructure sites throughout Hillsborough County, Florida, including the David L. Tippin Water Treatment Facility, Solids Dewatering Facility, and multiple repump stations. Services encompass monthly vibration analysis, quarterly spectrometric oil analysis, and thermographic analysis. The bid is scheduled to open on December 5, 2025, with an initial contract period of one year and renewal options for three additional one-year periods, with potential for unilateral extension for up to three additional 30-day periods. Bidders must demonstrate at least five years of vibration services experience, provide customer references, submit certified technician credentials, and document testing instruments used.

The estimated contract amount is $25,000.00. The determination letter identifies this as a traditional solicitation, indicating that the scope did not meet narrowly tailored requirement parameters for a restricted market. While the contract includes provisions for Small Local Business Enterprise (SLBE) participation and encourages small local business involvement, no specific SLBE subcontracting goal percentage was established for this project. A 5% bid discount for SLBEs applies, not to exceed $10,000. Prime contractors are required to submit a DMI-40 Form documenting their intent to utilize SLBE subcontractors and must submit a DMI-30 Form tracking all payments to subcontractors, consultants, and suppliers for financial transparency and compliance with the City's Equal Business Opportunity Ordinance.