IFB_250428_Email_Correspondence_Approved_Equals_Not_Accepted.pdf

This email correspondence document relates to procurement activities for the Orange County Transportation Authority (OCTA) regarding an Invitation for Bid (IFB) for Oversize Vinyl Material Supplies. On June 23, 2026, Luis Perez, Section Manager of Print Shop, Reprographics & Records Management at OCTA, confirmed receipt of signed procurement documents from Senior Buyer Carolyn Baltazar and explicitly stated that approved equivalents would not be accepted for this procurement. The bid opportunity supports a one-year term contract with a budget of $110,000.00 for the supply of oversize vinyl material.

The correspondence indicates that the procurement process included the preparation of a Procurement Plan and Schedule (IFB 250428_PS_06-23-2026.pdf) and a Procurement Preferences document (IFB 250428_PP_06-23-2026.pdf), both of which were signed and returned by the Section Manager. The explicit confirmation that approved equals will not be accepted establishes a strict specification requirement, meaning bidders must provide the exact vinyl materials specified without substitutions or equivalent products, which may limit the competitive field to vendors offering the specified materials exclusively.