IFB_250428_Exhibit_A_SOW_gmedits.pdf
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- Attached to
- Oversize Vinyl Material Supplies
- Solicitation number
- 250428
- Issued by
- Orange County, California
About this file
Summary of Scope of Work for Oversize Vinyl Material Supplies
This is a Scope of Work document from the Orange County Transportation Authority (OCTA) for the procurement of oversize vinyl material supplies on an as-needed basis with no guaranteed usage. The contract term is one year, and the vendor must possess the resources to supply all items specified on the Price Summary Sheet. All materials must be new; refurbished or used items are not acceptable. Quantities listed in the pricing table are estimates only, and OCTA will release purchase orders against the blanket purchase order as needed. Deliveries must be made to the OCTA Print Shop in the basement of 600 South Main Street, Orange, California, Monday through Friday between 8:00 a.m. and 5:00 p.m., with the vendor responsible for delivery and offloading. The facility has a freight elevator with a 4,000-pound weight capacity but no forklift or loading dock. The primary contact for delivery inquiries is Luis Perez at (714) 560-5502.
The contract budget is $110,000.00 for the one-year term. Vendor invoices must include the contract or purchase order number, order date, and for miscellaneous items not listed on the Price Summary Sheet, proper documentation verifying discounts or markup profit such as supplier catalog pages or invoices reflecting actual costs paid. Substitutions are not permitted for listed items. The vendor may supply miscellaneous vinyl materials not on the Price Summary Sheet only after obtaining a quote and written approval from OCTA, with the Authority reserving the right to reject items if the markup percentage exceeds fair and reasonable market pricing. Invoices should be submitted via email to VendorInvoices@octa.net or mailed to the OCTA Accounts Payable office at P.O. Box 14184, Orange, California 92863-1584. Failure to comply with invoicing requirements may result in payment processing delays.
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Text version
IFB 250428
EXHIBIT A
SCOPE OF WORK
Oversize Vinyl Material Supplies
1.0 GENERAL
Orange County Transportation Authority (OCTA) requires Oversize Vinyl Material Supplies, on an as-needed basis, no guaranteed usage. The Vendor shall have the resources necessary to provide all items listed on the Price Summary Sheet. The term is for one (1) year.
2.0 GENERAL REQUIREMENTS
The following characteristics represent the OCTA’s minimum general requirements:
2.1 Vendor agrees to supply OCTA with items listed on the Price Summary Sheet for the agreed upon price. All items must be new; refurbished or used materials will not be accepted.
2.2 Quantities listed pm the pricing table are estimates only. OCTA shall release orders against the purchase order as needed.
2.3 Substitutions shall not be accepted.
3.0 Miscellaneous Item(s)
Related items that fall within the scope of work and are not listed on the Price Summary Sheet may be purchased against the Blanket Purchase Order.
3.1 Vendor shall provide the OCTA with a quote and obtain written approval from the OCTA for all miscellaneous vinyl materials not listed on the price summary, prior to placing order.
3.2 OCTA reserves the right to reject items not listed on the price summary if OCTA deems that the mark-up percentage exceeds the fair and reasonable market price.
3.3 When stated in the contract language, Vendor shall provide the list price and discount price on all invoice(s) for all miscellaneous items purchased.
4.0 DELIVERY REQUIREMENTS
All deliveries shall be made to the following address:
Orange County Transportation Authority Print Shop, Basement 600 South Main Street Orange, CA 92868
Georgia Martinez Sticky Note please format paragraphs in justified formatting
Georgia Martinez Oval add page numbers
IFB 250428
EXHIBIT A
SCOPE OF WORK
Oversize Vinyl Material Supplies
It shall be the Vendor’s responsibility to deliver and offload the items to the above-mentioned address. The Authority does not have a forklift or loading dock at this location. The Authority does have a freight elevator with 4,000 pound capacity.
Delivery Hours: Monday through Friday, 8 am to 5 pm.
Contact: Luis Perez (714) 560-5502
5.0 INVOICING
Vendor shall provide the following information on all invoices:
5.1 Contract or Purchase Order Number
5.2 Order Date
5.3 Miscellaneous items shall have proper documentation to verify the discount or mark-up profit.
5.3.1 Proper documentation includes a copy of catalog page from
Vendor’s supplier, or invoice reflecting total paid for item.
6.0 PAYMENT
Invoices shall be submitted through email to: VendorInvoices@octa.net or mailed to:
Orange County Transportation Authority P.O. Box 14184 Orange, CA 92863-1584 Attn: Accounts Payable
Failure to comply with these requirements shall result in an invoice processing delay and subsequently, payment receipt.
mailto:VendorInvoices@octa.net
File details come from the government source that posted it. Updated .