Online Golf Tee Sheet

The Commonwealth of Kentucky's Finance and Administration Cabinet, specifically the Tourism, Arts & Heritage Cabinet (TAH) Department of Parks, is procuring an Online Golf Tee Sheet software solution for 13 state park golf courses, including Barren River, Yatesville Lake, General Burnside, and others. The comprehensive procurement seeks a real-time golf course booking system with robust features including customer account management, group reservations, dynamic pricing, reporting tools, and integration with Club Prophet's point-of-sale system. Vendors must provide a solution that supports web, mobile, and tablet platforms, offers automated customer communications, and maintains a 99.9% system uptime through a detailed Service Level Agreement (SLA). The evaluation process will utilize a 3,000-point scoring system, with 1,500 points allocated to the technical proposal, 500 points to the cost proposal, and potentially 1,000 points for oral presentations. The initial contract term is one year, with potential for ten additional one-year renewals, and proposals were originally due on September 23, 2025, but have been extended to October 3, 2025, at 3:30 PM ET, with the primary contact being Holly McDonald at 502-564-6523.

The solicitation does not explicitly mention specific set-aside designations, but does include a Required Affidavit for Bidders that addresses residency and qualification criteria, including provisions for nonprofit corporations serving individuals with severe disabilities. The procurement requires vendors to be authorized to transact business in Kentucky, have filed Kentucky corporate income taxes, and maintained workers' compensation policies. The system must integrate with existing technologies, specifically Club Prophet's point-of-sale system and the Megasys deposit solution, with each of the 13 pro shop locations requiring a unique Merchant Services ID. While specific budget ranges are not detailed, the compensation structure will be a cash payment model exclusively for system usage, with no bartered tee time inventory or revenue percentage arrangements. Vendors must also comply with stringent data security requirements outlined in the Personal Information Security & Breach Investigation Act, including immediate breach notification and implementation of security procedures consistent with the Commonwealth Office of Technology standards.