PM-1415 PPHM Roof Replacement & Coating

This is a sealed-bid construction procurement by West Texas A&M University (WTAMU) through SSC Services for Education Facilities Services for roof replacement and coating services across multiple campus buildings and facilities in Texas, with the primary focus on Package C involving the Panhandle Plains Historical Museum (PPHM) building located in Canyon, Texas. The scope of work encompasses nine base proposals organized into three work packages, including removal and installation of new two-ply modified bitumen roofing systems with polyisocyanurate insulation at multiple facilities, replacement of shingle roofing with architectural composition shingles, replacement of polycarbonate panels at greenhouses, and application of fluid-applied acrylic coating systems over granulated modified bitumen surfaces. All work requires HVAC and electrical disconnection and reconnection, removal and replacement of flashings and sheet metal, compliance with NRCA, SMACNA, and ANSI/SPRI standards, and master plumber certification for gas line testing. Contractors must be approved applicators of the primary coating manufacturer with evidence of approved applicator status and a list of successfully completed similar projects prior to bid submission; the coating manufacturer must have a minimum of 20 years in roof coating production and membership in good standing with the National Roofing Contractors' Association. Evaluation criteria include total bid amount (51%), construction time (10%), technical proposal (24%), litigation and claims history (5%), safety and risk assessment (5%), and quality control (5%). A pre-proposal meeting was scheduled for February 12, 2026, at 10:00 AM at the WTAMU Physical Plant Conference Room, with proposals due by February 26, 2026, at 2:00 PM. Specifications require manufacturer warranties ranging from two to twenty years for roofing materials and systems, with two-year contractor warranties and five-year contractor warranties for coating work, along with ten-year manufacturer warranties for coating systems.

This procurement includes a Historically Underutilized Business (HUB) subcontracting plan requirement, with monthly HUB Progress Assessment Reports (PARs) mandated to accompany each pay application. Lydick-Hooks was selected as the contractor offering best value with a base bid of $590,186.00 and a 110-day construction timeline, having met all compliance requirements including submission of mandatory warranty documentation; the top-ranked bidder, AG & Sons with a score of 9.10 and a bid of $533,473.25, was disqualified for failure to provide the required 20-year warranty letter. Bids submitted by responding contractors ranged from $533,473.25 to $3,317,650.00, with construction timelines ranging from 45 to 180 days. No current incumbent vendors or existing infrastructure integration requirements are specified in the available procurement documents. Technical questions regarding construction documents should be directed to A/E Contact Greg Carroll of Armko Industries, Inc., while project submission inquiries should be directed to SSC Project Manager Stephanie Young, and all HUB-related questions should be directed to Bryon McCafferty at WTAMU.