PM-1415_Pkg C - PPHM Roof Replacement & Coating_Project Manual.pdf

5717 66th Street Unit 131

Lubbock, TX 79424

(806)789-32676 www.armko.com

10-06-2025

Armko Industries, Inc.

Texas Registered Engineering Firm

F-006498

REQUEST FOR COMPETITIVE SEALED PROPOSALS FOR

WEST TEXAS A&M UNIVERSITY

PROJECT NO. 25-1183-49

2025 ROOF REPLACEMENT PROJECT

VARIOUS CAMPUS LOCATIONS

WEST TEXAS A&M UNIVERSITY PROJECT NO. 25-1183-49

2025 ROOF REPLACEMENT

CANYON, TX

TABLE OF CONTENTS 00 01 10 - 1

TABLE OF CONTENTS

LIST OF SPECIFICATIONS DIVISIONS AND SECTIONS

DIVISION 00 BID DOCUMENTS

Supplementary General Conditions Wage Rate HUB Subcontracting Plan (HSP) Special Conditions Certificates of Insurance 42 13 Unit Pricing

DIVISION 01 GENERAL

26 63 Change Order Procedures 32 00 Construction Progress Documentation 32 33 Photographic Documentation 33 00 Submittal and Substitution Procedures 77 00 Project Closeout Requirements

DIVISION 06 CARPENTRY

10 53 Miscellaneous Carpentry

DIVISION 07 MOISTURE PROTECTION

01 50 Membrane Roofing Preparation 22 16 Roof Board Insulation 31 13 Dimensional Shingles 52 16 Modified Asphalt Bituminous Roofing 62 00 Sheet Metal and Miscellaneous Accessories 62 13 Downspouts and Gutters 72 00 Roof Accessories 92 00 Sealants and Caulking

END OF SECTION 00 01 10

SGC - 1 of 3

SUPPLEMENTARY GENERAL CONDITIONS

These “Supplementary General Conditions” amend and supplement the “Uniform General Conditions” as permitted by Article 16 – Miscellaneous and shall govern in the event of any conflict with the “Uniform General Conditions.”

Article 3 – General Responsibilities of the Owner and the Contractor

3.3.2 Contractors Superintendent

3.3.2.1 Individual superintendent may oversee concurrent projects on campus depending on complexity, cost and location. Cases will be reviewed on an individual basis.

Article 4 - Historically Underutilized Business (HUB) Subcontracting Plan

4.1.1.1 WTAMU HUB Goals for FY 2021

Building 1.78% Special Trade 3.01% Professional Services 2.68% Other Services 21.76% Commodity 13.18% Overall Goal 18.55%

Article 6 – Contract documents

6.3 Business Ethics Expectations

6.3.1. During the course of pursuing contracts with Owner and while performing contract work in accordance with this agreement, Contractor agree to maintain business ethic standards aimed at avoiding any impropriety or conflict of interest which could be construed to have an adverse impact on the Owner best interest.

6.3.2. Contractor shall take reasonable actions to prevent any actions or conditions which could result in a conflict with Owner’s best interests. These obligations shall apply to the activities of contractor employees, agents, subcontractors, subcontractor employees, consultants or contract, etc.

Contractor employees, agents, subcontractors, material suppliers (or their representatives) should not make or cause to be made any cash payments, commissions, employment, gifts, entertainment, free travel, loans free work, substantially discounted work, or any other considerations to Owner’s representatives, employees or their relatives.

Contractor employees, agents or subcontractors (or their relatives) should not receive any cash payments, commissions, employment, gifts, entertainment, free travel, loans, free work, or substantially discounted work or any other considerations from representatives of subcontractors, or material suppliers or any

SGC - 2 of 3 other individuals, organizations, or businesses receiving funds in connection with the project.

6.3.3. Contractor agree to notify a designated Owner representative within 48 hours of any instance where the Contractor becomes aware of a failure to comply with the provisions of this article.

6.3.4. Upon request by Owner, Contractor agrees to provide a certified

Management Representation Letter executed by selected Contractor representatives in a form agreeable to Owner stating that they are not aware of an situations violating the business ethics expectations outlined in the contract or any similar potential conflict of interest situations.

6.3.5. Contractor agrees to include this clause in all contracts with subcontractors and material suppliers receiving more than $25,000 in funds in connection with the Owner’s project.

6.3.6. Contractor shall permit interviews of employees, reviews and audits of accounting or other records by Owner representative(s) to evaluate compliance with the business ethics standards. Such reviews and audits will encompasses all dealings and activities of Contractor’s employees, agents, representatives, vendors, subcontractors, and other third parties paid by Contractor in their relations with Owner’s current or former employees or employee relatives.

Article 8 – Quality Control

8.2 Testing

8.2.1 Contractor Testing. It is the intent of the Owner to appoint, employ and pay for specified services of an independent firm to perform testing as required by this Section. The Contractor is not responsible for paying for routine and special tests required to conform compliance with quality and performance requirements of the Contract Documents.

Article 9. Construction Schedule

9.6.2.11 Rainfall Table. The number of weather days expected for each month during the term of this Contract is compiled by the State Climatologist, based on U.S.

Weather Bureau records. The number of weather days shown in the Rainfall Table for the first and last months of the Contract will be prorated in determining the total number of weather days expected during the term of this Contract.

West Texas A&M University:

January 1 February 2 March 2 April 2

May 4 June 5 July 4 August 4

September 3 October 3 November 2 December 1

SGC - 3 of 3

Article 10 – Payments

10.6 Right to Audit. Contractor understands that acceptance of funds under this contract acts as acceptance of the authority of the State Auditor’s Office, or any successor agency, to conduct an audit or investigation in connection with those funds. Contractor further agrees to cooperate fully with the State Auditor’s Office or its successor in the conduct of the audit or investigation, including providing all records requested. Contractor will ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through Contractor and the requirement to cooperate is included in any subcontract it awards.

END OF UNIFORM GENERAL AND SUPPLEMENTARY CONDITIONS

Note: Listed minimum prevailing wage rate is the base hourly wage rate including fringes.

TEXAS A&M UNIVERSITY SYSTEM

301 Tarrow Street, 2nd Floor College Station, Texas 77840

Minimum Prevailing Wage Rate County: Randall

Revised: 10/07/14

CLASSIFICATION RATE NOTES

Acoustic Ceiling Installer 10.81 Asbestos Abatement Worker 11.56 Carpenter 13.48 Concrete – Pour and Finish 12.75 Crane Operator 21.43 Driver 10.42 Drywall Installer 10.06 Electrician – Journeyman 17.55 Electrician – Apprentice 10.80 Elevator Mechanic – Journeyman 48.49 Elevator Mechanic – Apprentice 42.56 Fire Protection – Controls 11.85 Fire Protection – Pipefitter 17.86 Formwork Builder 10.47 Glazier 12.66 HVAC – Journeyman 17.35 HVAC – Apprentice 10.98 HVAC – Controls 13.98 Insulator 11.11 Ironworker 13.05 Laborer/Helper 9.85 Mason 11.73 Equipment Operator – Light 10.74 Equipment Operator – Heavy 10.87 Painter 9.44 Pipefitter – Journeyman 22.48 Pipefitter - Apprentice 13.14 Plasterer 12.66 Plumber – Journeyman 22.21 Plumber – Apprentice 13.40 Reinforcing Steel Worker 10.00 Roofer 14.67 Stone Mason 13.51 Terrazzo Installer 9.03 Tile Setter 13.03 Waterproofer 11.27

Rev. 10/16

HUB Subcontracting Plan (HSP)

QUICK CHECKLIST

While this HSP Quick Checklist is being provided to merely assist you in readily identifying the sections of the HSP form that you will need to complete, it is very important that you adhere to the instructions in the HSP form and instructions provided by the contracting agency.

If you will be awarding all of the subcontracting work you have to offer under the contract to only Texas certified HUB vendors, complete:

Section 1 - Respondent and Requisition Information Section 2 a. - Yes, I will be subcontracting portions of the contract.

Section 2 b. - List all the portions of work you will subcontract, and indicate the percentage of the contract you expect to award to Texas certified HUB vendors.

Section 2 c. - Yes Section 4 - Affirmation GFE Method A (Attachment A) - Complete an Attachment A for each of the subcontracting opportunities you listed in Section 2 b.

If you will be subcontracting any portion of the contract to Texas certified HUB vendors and Non-HUB vendors, and the aggregate percentage of all the subcontracting work you will be awarding to the Texas certified HUB vendors with which you do not have a continuous contract* in place for more than five (5) years meets or exceeds the HUB Goal the contracting agency identified in the “Agency Special Instructions/Additional Requirements”, complete:

Section 1 - Respondent and Requisition Information Section 2 a. - Yes, I will be subcontracting portions of the contract.

Section 2 b. - List all the portions of work you will subcontract, and indicate the percentage of the contract you expect to award to Texas certified HUB vendors and Non-HUB vendors.

Section 2 c. - No Section 2 d. - Yes Section 4 - Affirmation GFE Method A (Attachment A) - Complete an Attachment A for each of the subcontracting opportunities you listed in Section 2 b.

If you will be subcontracting any portion of the contract to Texas certified HUB vendors and Non-HUB vendors or only to Non-HUB vendors, and the aggregate percentage of all the subcontracting work you will be awarding to the Texas certified HUB vendors with which you do not have a continuous contract* in place for more than five (5) years does not meet or exceed the HUB Goal the contracting agency identified in the “Agency Special Instructions/Additional Requirements”, complete:

Section 2 a. - Yes, I will be subcontracting portions of the contract.

Section 2 b. - List all the portions of work you will subcontract, and indicate the percentage of the contract you expect to award to Texas certified HUB vendors and Non-HUB vendors.

Section 2 c. - No Section 2 d. - No Section 4 - Affirmation GFE Method B (Attachment B) - Complete an Attachment B for each of the subcontracting opportunities you listed in Section 2 b.

If you will not be subcontracting any portion of the contract and will be fulfilling the entire contract with your own resources (i.e., employees, supplies, materials and/or equipment), complete:

Section 2 a. - No, I will not be subcontracting any portion of the contract, and I will be fulfilling the entire contract with my own resources.

Section 3 - Self Performing Justification Section 4 - Affirmation

*Continuous Contract: Any existing written agreement (including any renewals that are exercised) between a prime contractor and a HUB vendor, where the HUB vendor provides the prime contractor with goods or service, to include under the same contract for a specified period of time. The frequency the HUB vendor is utilized or paid during the term of the contract is not relevant to whether the contract is considered continuous. Two or more contracts that run concurrently or overlap one another for different periods of time are considered by CPA to be individual contracts rather than renewals or extensions to the original contract. In such situations the prime contractor and HUB vendor are entering (have entered) into “new” contracts.

HUB Subcontracting Plan (HSP)

In accordance with Texas Gov’t Code §2161.252, the contracting agency has determined that subcontracting opportunities are probable under this contract. Therefore, all respondents, including State of Texas certified Historically Underutilized Businesses (HUBs) must complete and submit this State of Texas HUB Subcontracting Plan (HSP) with their response to the bid requisition (solicitation).

NOTE: Responses that do not include a completed HSP shall be rejected pursuant to Texas Gov’t Code §2161.252(b).

The HUB Program promotes equal business opportunities for economically disadvantaged persons to contract with the State of Texas in accordance with the goals specified in the 2009 State of Texas Disparity Study. The statewide HUB goals defined in 34 Texas Administrative Code (TAC) §20.13 are:

• 11.2 percent for heavy construction other than building contracts,

• 21.1 percent for all building construction, including general contractors and operative builders’ contracts,

• 32.9 percent for all special trade construction contracts,

• 23.7 percent for professional services contracts,

• 26.0 percent for all other services contracts, and

• 21.1 percent for commodities contracts.

- - Agency Special Instructions/Additional Requirements - -

Respondent (Company) Name:

Point of Contact:

State of Texas VID #:

Bid Open Date:

SECTION 1: RESPONDENT AND REQUISITION INFORMATION

(mm/dd/yyyy)

- Yes - No a.

b.

c.

In accordance with 34 TAC §20.14(d)(1)(D)(iii), a respondent (prime contractor) may demonstrate good faith effort to utilize Texas certified HUBs for its subcontracting opportunities if the total value of the respondent’s subcontracts with Texas certified HUBs meets or exceeds the statewide HUB goal or the agency specific HUB goal, whichever is higher. When a respondent uses this method to demonstrate good faith effort, the respondent must identify the HUBs with which it will subcontract. If using existing contracts with Texas certified HUBs to satisfy this requirement, only the aggregate percentage of the contracts expected to be subcontracted to HUBs with which the respondent does not have a continuous contract* in place for more than five (5) years shall qualify for meeting the HUB goal. This limitation is designed to encourage vendor rotation as recommended by the 2009 Texas Disparity Study.

E-mail Address:

Is your company a State of Texas certified HUB?

Requisition #:

Phone #:

Fax #:

- Yes, I will be subcontracting portions of the contract. (If Yes, complete Item b of this SECTION and continue to Item c of this SECTION.)

- Yes (If Yes, continue to SECTION 4 and complete an “HSP Good Faith Effort - Method A (Attachment A)” for each of the subcontracting opportunities you listed.)

- No (If No, continue to Item d, of this SECTION.)

- Yes (If Yes, continue to SECTION 4 and complete an “HSP Good Faith Effort - Method A (Attachment A)” for each of the subcontracting opportunities you listed.)

- No (If No, continue to SECTION 4 and complete an “HSP Good Faith Effort - Method B (Attachment B)” for each of the subcontracting opportunities you listed.)

Non-HUBs

HUBs

Enter your company’s name here: Requisition #:

SECTION 2: RESPONDENT's SUBCONTRACTING INTENTIONS

After dividing the contract work into reasonable lots or portions to the extent consistent with prudent industry practices, and taking into consideration the scope of work to be performed under the proposed contract, including all potential subcontracting opportunities, the respondent must determine what portions of work, including contracted staffing, goods and services will be subcontracted. Note: In accordance with 34 TAC §20.11, a “Subcontractor” means a person who contracts with a prime contractor to work, to supply commodities, or to contribute toward completing work for a governmental entity.

a. Check the appropriate box (Yes or No) that identifies your subcontracting intentions:

b. List all the portions of work (subcontracting opportunities) you will subcontract. Also, based on the total value of the contract, identify the percentages of the contract you expect to award to Texas certified HUBs, and the percentage of the contract you expect to award to vendors that are not a Texas certified HUB (i.e., Non-HUB).

Item # Subcontracting Opportunity Description Percentage of the contract expected to be subcontracted to

HUBs with which you do not have a continuous contract* in place for more than five (5) years.

Percentage of the contract expected to be subcontracted to

HUBs with which you have a continuous contract* in place for more than five (5) years.

Percentage of the contract expected to be subcontracted to non-HUBs.

1 %

6 %

11 %

Aggregate percentages of the contract expected to be subcontracted:

(Note: If you have more than fifteen subcontracting opportunities, a continuation sheet is available online at https://www.comptroller.texas.gov/purchasing/vendor/hub/forms.php).

c. Check the appropriate box (Yes or No) that indicates whether you will be using only Texas certified HUBs to perform all of the subcontracting opportunities you listed in SECTION 2, Item b.

d. Check the appropriate box (Yes or No) that indicates whether the aggregate expected percentage of the contract you will subcontract with Texas certified HUBs with which you do not have a continuous contract* in place with for more than five (5) years, meets or exceeds the HUB goal the contracting agency identified on page 1 in the “Agency Special Instructions/Additional Requirements.”

*Continuous Contract: Any existing written agreement (including any renewals that are exercised) between a prime contractor and a HUB vendor, where the HUB vendor provides the prime contractor with goods or service under the same contract for a specified period of time. The frequency the HUB vendor is utilized or paid during the term of the contract is not relevant to whether the contract is considered continuous. Two or more contracts that run concurrently or overlap one another for different periods of time are considered by CPA to be individual contracts rather than renewals or extensions to the original contract. In such situations the prime contractor and HUB vendor are entering (have entered) into “new” contracts.

- No, I will not be subcontracting any portion of the contract, and I will be fulfilling the entire contract with my own resources, including employees, goods and services. (If No, continue to SECTION 3 and SECTION 4.)

SECTION 2: RESPONDENT's SUBCONTRACTING INTENTIONS (CONTINUATION SHEET)

This page can be used as a continuation sheet to the HSP Form’s page 2, Section 2, Item b. Continue listing the portions of work (subcontracting opportunities) you will subcontract. Also, based on the total value of the contract, identify the percentages of the contract you expect to award to Texas certified HUBs, and the percentage of the contract you expect to award to vendors that are not a Texas certified HUB (i.e., Non-HUB).

Item # Subcontracting Opportunity Description

HUBs Non-HUBs

16 % % %

Aggregate percentages of the contract expected to be subcontracted:

HSP – SECTION 2

(Continuation Sheet)

*Continuous Contract: Any existing written agreement (including any renewals that are exercised) between a prime contractor and a HUB vendor, where the HUB vendor provides the prime contractor with goods or service under the same contract for a specified period of time. The frequency the HUB vendor is utilized or paid during the term of the contract is not relevant to whether the contract is considered continuous. Two or more contracts that run concurrently or overlap one another for different periods of time are considered by CPA to be individual contracts rather than renewals or extensions to the original contract. In such situations the prime contractor and HUB vendor are entering (have entered) into “new” contracts.

Percentage of the contract expected to be subcontracted to

HUBs with which you do not have a continuous contract* in place for more than five (5) years.

Percentage of the contract expected to be subcontracted to

HUBs with which you have a continuous contract* in place for more than five (5) years.

Percentage of the contract expected to be subcontracted to non-HUBs.

SECTION 3: SELF PERFORMING JUSTIFICATION (If you responded “No” to SECTION 2, Item a, you must complete this SECTION and continue to SECTION 4.) If you responded “No” to SECTION 2, Item a, in the space provided below explain how your company will perform the entire contract with its own employees, supplies, materials and/or equipment.

SECTION 4: AFFIRMATION

As evidenced by my signature below, I affirm that I am an authorized representative of the respondent listed in SECTION 1, and that the information and supporting documentation submitted with the HSP is true and correct. Respondent understands and agrees that, if awarded any portion of the requisition:

• The respondent will provide notice as soon as practical to all the subcontractors (HUBs and Non-HUBs) of their selection as a subcontractor for the awarded contract. The notice must specify at a minimum the contracting agency’s name and its point of contact for the contract, the contract award number, the subcontracting opportunity they (the subcontractor) will perform, the approximate dollar value of the subcontracting opportunity and the expected percentage of the total contract that the subcontracting opportunity represents. A copy of the notice required by this section must also be provided to the contracting agency’s point of contact for the contract no later than ten (10) working days after the contract is awarded.

• The respondent must submit monthly compliance reports (Prime Contractor Progress Assessment Report – PAR) to the contracting agency, verifying its compliance with the HSP, including the use of and expenditures made to its subcontractors (HUBs and Non-HUBs). (The PAR is available at https://www.comptroller.texas.gov/purchasing/docs/hub-forms/ProgressAssessmentReportForm.xls).

• The respondent must seek approval from the contracting agency prior to making any modifications to its HSP, including the hiring of additional or different subcontractors and the termination of a subcontractor the respondent identified in its HSP. If the HSP is modified without the contracting agency’s prior approval, respondent may be subject to any and all enforcement remedies available under the contract or otherwise available by law, up to and including debarment from all state contracting.

• The respondent must, upon request, allow the contracting agency to perform on-site reviews of the company’s headquarters and/or work-site where services are being performed and must provide documentation regarding staffing and other resources.

Printed Name Title Date (mm/dd/yyyy)

Signature

Reminder:

If you responded “Yes” to SECTION 2, Items c or d, you must complete an “HSP Good Faith Effort - Method A (Attachment A)” for each of the subcontracting opportunities you listed in SECTION 2, Item b.

If you responded “No” SECTION 2, Items c and d, you must complete an “HSP Good Faith Effort - Method B (Attachment B)” for each of the subcontracting opportunities you listed in SECTION 2, Item b.

http://www.window.state.tx.us/procurement/prog/hub/hub-forms/progressassessmentrpt.xls

HSP Good Faith Effort - Method A (Attachment A)

Enter your company’s name here:

Requisition #:

IMPORTANT: If you responded “Yes” to SECTION 2, Items c or d of the completed HSP form, you must submit a completed “HSP Good Faith Effort - Method A (Attachment A)” for each of the subcontracting opportunities you listed in SECTION 2, Item b of the completed HSP form. You may photo-copy this page or download the form at https://www.comptroller.texas.gov/purchasing/docs/hub-forms/hub-sbcont-plan-gfe-achm-a.pdf

SECTION A-1: SUBCONTRACTING OPPORTUNITY

Enter the item number and description of the subcontracting opportunity you listed in SECTION 2, Item b, of the completed HSP form for which you are completing the attachment.

Item Number:

Description:

SECTION A-2: SUBCONTRACTOR SELECTION

List the subcontractor(s) you selected to perform the subcontracting opportunity you listed above in SECTION A-1. Also identify whether they are a Texas certified HUB and their Texas Vendor Identification (VID) Number or federal Employer Identification Number (EIN), the approximate dollar value of the work to be use the State of Texas’ Centralized Master Bidders List (CMBL) - Historically Underutilized Business (HUB) Directory Search located at http://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp. HUB status code “A” signifies that the company is a Texas certified HUB.

Company Name Texas certified HUB Approximate

Dollar Amount Expected

Percentage of Contract

- Yes - No $

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

REMINDER: As specified in SECTION 4 of the completed HSP form, if you (respondent) are awarded any portion of the requisition, you are required to provide notice as soon as practical to all the subcontractors (HUBs and Non-HUBs) of their selection as a subcontractor. The notice must specify at a minimum the contracting agency’s name and its point of contact for the contract, the contract award number, the subcontracting opportunity they (the subcontractor) will perform, the approximate dollar value of the subcontracting opportunity and the expected percentage of the total contract that the subcontracting opportunity represents. A copy of the notice required by this section must also be provided to the contracting agency’s point of contact for the contract no later than ten (10) working days after the contract is awarded.

(Attachment A)

Texas VID or federal EIN Do not enter Social Security Numbers.

If you do not know their VID / EIN, leave their VID / EIN field blank.

subcontracted, and the expected percentage of work to be subcontracted. When searching for Texas certified HUBs and verifying their HUB status, ensure that you

Enter your company’s name here:

Requisition #:

HSP Good Faith Effort - Method B (Attachment B)

IMPORTANT: If you responded “No” to SECTION 2, Items c and d of the completed HSP form, you must submit a completed “HSP Good Faith Effort - Method B (Attachment B)” for each of the subcontracting opportunities you listed in SECTION 2, Item b of the completed HSP form. You may photo-copy this page or download the form at https://www.comptroller.texas.gov/purchasing/docs/hub-forms/hub-sbcont-plan-gfe-achm-b.pdf..

SECTION B-1: SUBCONTRACTING OPPORTUNITY

Enter the item number and description of the subcontracting opportunity you listed in SECTION 2, Item b, of the completed HSP form for which you are completing the attachment.

Item Number: Description:

SECTION B-2: MENTOR PROTÉGÉ PROGRAM

If respondent is participating as a Mentor in a State of Texas Mentor Protégé Program, submitting its Protégé (Protégé must be a State of Texas certified HUB) as a subcontractor to perform the subcontracting opportunity listed in SECTION B-1, constitutes a good faith effort to subcontract with a Texas certified HUB towards that specific portion of work.

Check the appropriate box (Yes or No) that indicates whether you will be subcontracting the portion of work you listed in SECTION B-1 to your Protégé.

- Yes (If Yes, continue to SECTION B-4.)

- No / Not Applicable (If No or Not Applicable, continue to SECTION B-3 and SECTION B-4.)

SECTION B-3: NOTIFICATION OF SUBCONTRACTING OPPORTUNITY

When completing this section you MUST comply with items a, b, c and d, thereby demonstrating your Good Faith Effort of having notified Texas certified HUBs and trade organizations or development centers about the subcontracting opportunity you listed in SECTION B-1. Your notice should include the scope of work, information regarding the location to review plans and specifications, bonding and insurance requirements, required qualifications, and identify a contact person.

When sending notice of your subcontracting opportunity, you are encouraged to use the attached HUB Subcontracting Opportunity Notice form, which is also available online at https://www.comptroller.texas.gov/purchasing/docs/hub-forms/HUBSubcontractingOpportunityNotificationForm.pdf.

Retain supporting documentation (i.e., certified letter, fax, e-mail) demonstrating evidence of your good faith effort to notify the Texas certified HUBs and trade organizations or development centers. Also, be mindful that a working day is considered a normal business day of a state agency, not including weekends, federal or state holidays, or days the agency is declared closed by its executive officer. The initial day the subcontracting opportunity notice is sent/provided to the HUBs and to the trade organizations or development centers is considered to be “day zero” and does not count as one of the seven (7) working days.

Provide written notification of the subcontracting opportunity you listed in SECTION B-1, to three (3) or more Texas certified HUBs. Unless the contracting agency specified a different time period, you must allow the HUBs at least seven (7) working days to respond to the notice prior to you submitting your bid response to the contracting agency. When searching for Texas certified HUBs and verifying their HUB status, ensure that you use the State of Texas’ Centralized Master Bidders List (CMBL) - Historically Underutilized Business (HUB) Directory Search located at http://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp. HUB status code “A” signifies that the company is a Texas certified HUB.

List the three (3) Texas certified HUBs you notified regarding the subcontracting opportunity you listed in SECTION B-1. Include the company’s Texas Vendor Identification (VID) Number, the date you sent notice to that company, and indicate whether it was responsive or non-responsive to your subcontracting opportunity notice.

Did the HUB Respond?

Provide written notification of the subcontracting opportunity you listed in SECTION B-1 to two (2) or more trade organizations or development centers in Texas to assist in identifying potential HUBs by disseminating the subcontracting opportunity to their members/participants. Unless the contracting agency specified a different time period, you must provide your subcontracting opportunity notice to trade organizations or development centers at least seven (7) working days prior to submitting your bid response to the contracting agency. A list of trade organizations and development centers that have expressed an interest in receiving notices of subcontracting opportunities is available on the Statewide HUB Program’s webpage at https://www.comptroller.texas.gov/purchasing/vendor/hub/resources.php.

List two (2) trade organizations or development centers you notified regarding the subcontracting opportunity you listed in SECTION B-1. Include the date when you sent notice to it and indicate if it accepted or rejected your notice.

Trade Organizations or Development Centers Was the Notice Accepted?

(Attachment B) a.

b.

c.

d.

- Yes

- Yes

- Yes

- Yes

- Yes

- No

- No

- No

- No

- No

Texas VID (Do not enter Social Security Numbers.)

Date Notice Sent (mm/dd/yyyy)

Company Name

Date Notice Sent (mm/dd/yyyy) http://www.window.state.tx.us/procurement/prog/hub/mwb-links-1

Rev.10/16 HSP Good Faith Effort - Method B (Attachment B) Cont.

SECTION B-4: SUBCONTRACTOR SELECTION

Enter the item number and description of the subcontracting opportunity you listed in SECTION 2, Item b, of the completed HSP form for which you are completing the attachment.

Enter the item number and description of the subcontracting opportunity for which you are completing this Attachment B continuation page.

Item Number: Description:

List the subcontractor(s) you selected to perform the subcontracting opportunity you listed in SECTION B-1. Also identify whether they are a Texas certified HUB and their Texas Vendor Identification (VID) Number or federal Emplioyer Identification Number (EIN), the approximate dollar value of the work to be subcontracted, and the expected percentage of work to be subcontracted. When searching for Texas certified HUBs and verifying their HUB status, ensure that you use the State of Texas’ Centralized Master Bidders List (CMBL) - Historically Underutilized Business (HUB) Directory Search located at http://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp. HUB status code “A” signifies that the company is a Texas certified HUB.

- Yes - No $ %

- Yes - No $ %

- Yes - No $ %

- Yes - No $ %

- Yes - No $ %

- Yes - No $ %

- Yes - No $ %

- Yes - No $ %

- Yes - No $ %

- Yes - No $ %

If any of the subcontractors you have selected to perform the subcontracting opportunity you listed in SECTION B-1 is not a Texas certified HUB, provide written justification for your selection process (attach additional page if necessary):

REMINDER: As specified in SECTION 4 of the completed HSP form, if you (respondent) are awarded any portion of the requisition, you are required to provide notice as soon as practical to all the subcontractors (HUBs and Non-HUBs) of their selection as a subcontractor. The notice must specify at a minimum the contracting agency’s name and its point of contact for the contract, the contract award number, the subcontracting opportunity it (the subcontractor) will perform, the approximate dollar value of the subcontracting opportunity and the expected percentage of the total contract that the subcontracting opportunity represents. A copy of the notice required by this section must also be provided to the contracting agency’s point of contact for the contract no later than ten (10) working days after the contract is awarded.

(Attachment B) a.

b.

c.

Company Name Approximate

Dollar Amount Expected

Percentage of Contract

Texas certified HUB Texas VID or federal EIN

Do not enter Social Security Numbers.

If you do not know their VID / EIN, leave their VID / EIN field blank.

HUB Subcontracting Opportunity Notification Form In accordance with Texas Gov’t Code, Chapter 2161, each state agency that considers entering into a contract with an expected value of $100,000 or more shall, before the agency solicits bids, proposals, offers, or other applicable expressions of interest, determine whether subcontracting opportunities are probable under the contract. The state agency I have identified below in Section B has determined that subcontracting opportunities are probable under the requisition to which my company will be responding.

34 Texas Administrative Code, §20.14 requires all respondents (prime contractors) bidding on the contract to provide notice of each of their subcontracting opportunities to at least three (3) Texas certified HUBs (who work within the respective industry applicable to the subcontracting opportunity), and allow the HUBs at least seven (7) working days to respond to the notice prior to the respondent submitting its bid response to the contracting agency. In addition, at least seven (7) working days prior to submitting its bid response to the contracting agency, the respondent must provide notice of each of its subcontracting opportunities to two (2) or more trade organizations or development centers (in Texas) that serves members of groups (i.e., Asian Pacific American, Black American, Hispanic American, Native American, Woman, Service Disabled Veteran) identified in Texas Administrative Code, §20.11(19)(C).

We respectfully request that vendors interested in bidding on the subcontracting opportunity scope of work identified in Section C, Item 2, reply no later than the date and time identified in Section C, Item 1. Submit your response to the point-of-contact referenced in Section A.

SECTION A: PRIME CONTRACTOR’S INFORMATION

Company Name:

Central Time Date (mm/dd/yyyy)

Point-of-Contact:

E-mail Address:

State of Texas VID #:

SECTION B: CONTRACTING STATE AGENCY AND REQUISITION INFORMATION

Agency Name:

Point-of-Contact: Phone #:

Requisition #: Bid Open Date:

(mm/dd/yyyy)

SECTION C: SUBCONTRACTING OPPORTUNITY RESPONSE DUE DATE, DESCRIPTION, REQUIREMENTS AND RELATED INFORMATION

1. Potential Subcontractor’s Bid Response Due Date:

If you would like for our company to consider your company’s bid for the subcontracting opportunity identified below in Item 2, we must receive your bid response no later than

In accordance with 34 TAC §20.14, each notice of subcontracting opportunity shall be provided to at least three (3) Texas certified HUBs, and allow the HUBs at least seven (7) working days to respond to the notice prior to submitting our bid response to the contracting agency. In addition, at least seven (7) working days prior to us submitting our bid response to the contracting agency, we must provide notice of each of our subcontracting opportunities to two (2) or more trade organizations or development centers (in Texas) that serves members of groups (i.e., Asian Pacific American, Black American, Hispanic American, Native American, Woman, Service Disabled Veteran) identified in Texas Administrative Code, §20.11(19)(C).

(A working day is considered a normal business day of a state agency, not including weekends, federal or state holidays, or days the agency is declared closed by its executive officer. The initial day the subcontracting opportunity notice is sent/provided to the HUBs and to the trade organizations or development centers is considered to be “day zero” and does not count as one of the seven (7) working days.)

2. Subcontracting Opportunity Scope of Work:

3. Required Qualifications: - Not Applicable

4. Bonding/Insurance Requirements: - Not Applicable

5. Location to review plans/specifications: - Not Applicable on

Phone #:

Fax #:

SSC SPECIAL CONDITIONS SSC 08/2021

SSC SPECIAL CONDITIONS

TEXAS REGIONAL CAMPUSES

(FOR USE ON ALL PROJECTS)

1.0 GENERAL COORDINATION The following supplements modify, change, delete from or add to the “SSC UNIFORM GENERAL AND SUPPLEMENTARY CONDITIONS.”

Where any Article of the SSC Uniform General and Supplementary Conditions is modified or any paragraph or clause thereof is modified or deleted by these supplements, the unaltered conditions of the article, paragraph, sub-paragraph or clause shall remain in effect.

2.0 LAWS GOVERNING CONSTRUCTION

2.1 Prevailing Wage Schedules: The rates of pay for some classification which prevail in the locality of this Project can be found at http://www.tamus.edu/business/facilities-planning-construction/forms-guidelines-wage-rates/. Contribution by a worker toward retirement plans, health insurance, apprentice programs, etc., are part of the worker’s pay; contributions by the employer are not. Contractors shall identify, briefly describe, and request a predetermination of rates for crafts (or apprentice programs) not included in the wage predetermination found in the link above.

2.2 Apprenticeship Program: Apprentices who are enrolled in a federally certified apprenticeship program may be used at the percentage rates of the journeyman scale stipulated in their apprenticeship agreement.

2.3 Applicable Codes:

• National Fire Protection Association National Fire Codes, with emphasis on NFPA 1 and NFPA 101 - latest edition adopted by State Fire Marshall, Life Safety Code (LSC) and including all referenced standards.

• International Building Code - latest edition

• NFPA 45 Standard on Fire Protection for Laboratories Using Chemicals as applicable

• Texas Department of Licensing and Regulation (TDLR)

• Elimination of Architectural Barriers Act, Article 9102, Texas Civil Statutes and Texas Accessibility Standards (TAS)

• Elevators and Escalators, Health & Safety Code chapter 754 and 16TAC §

• ASME 17.1, 17.2, 17.3 and 18.1

• Boilers, Health & Safety Code chapter 755 and 16TAC § 65

• ASME Boiler and Pressure Vessel Code

• Americans with Disabilities Act, 28 CFR Part 35 Nondiscrimination on the Basis of Disability in State and Local Government Services, Final Rule, as published in the Federal Register Friday, July 26, 1991

• Fair Housing Act accessibility requirements for housing units.

• ACI – 318, building code requirements for reinforced concrete

• AISC, specification for the Design, Fabrication and Erection of http://www.tamus.edu/business/facilities-planning-construction/forms-guidelines-wage-rates/ http://www.tamus.edu/business/facilities-planning-construction/forms-guidelines-wage-rates/

Structural Steel

• Texas Department of Insurance requirements First Tier Coastal Counties wind load criteria

• FEMA 100 year flood plain designation

• TCEQ SWPPP Requirements

• International Mechanical Code latest edition

• International Plumbing Code latest edition

• International Fuel Gas Code latest edition

• ASHRAE 62.1 Indoor Air Quality Standard

• FM Global Standards for fire protection systems

• National Electric Code latest edition

• TIA/EIA Standards

• Energy Conservation Design Standard for New State Buildings (including major renovation projects), State Comptroller’s Office, Government Code sec. 447.004 and 34 TAC § 19.32

• ASHRAE / IESNA 90.1 latest adopted Edition

• International Energy Conservation Code (IECC) latest adopted edition

(Residential/Apartments)

• SECO Alternative Energy Evaluation Requirements

• SECO Water Efficiency Standards for State Buildings and Institutions of

Higher Education Facilities - January 2011

• Design in accordance with good practice to achieve conventional ambient noise levels qualified in Noise Criteria (NC) defined in current ASHRAE Applications Volume, Chapter 42 and ANSI S1.8 Reference Quantities for Acoustical Levels – ASA 84.

3.0 WORK HOURS

3.1 Work Hours: Normal work hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, exclusive of University holidays. Project Work may be permitted on holidays at the option of University at no additional cost to the ODR or University, with prior written request and approval from the ODR at least 48 hours before the start of the holiday work.

3.1.1 The Contractor may be allowed additional, or varied work hours, with prior written requested approval by the ODR.

3.1.2 The Contractor shall limit use of the premises to the Project Work indicated and allow for University occupancy and use during the construction.

3.2 Occupancy: Adjacent spaces of facilities may be occupied during the entire performance period of the contract. Cooperate fully with the University representative and ODR during performance of work to minimize conflict and to facilitate University usage. SAFETY is of a paramount concern. It is the sole responsibility of the Contractor to provide protective coverings, passage ways, barriers and any and all provisions as required to maintain required ADA/TAS approved means of egress and access and maintain all building exits as required by applicable Life Safety Codes. The Contractor is to coordinate with the ODR all work that may possibly affect building occupancy or continued SAFE use. Contractor is to provide

ODR advanced scheduling as required to successful notify facility administrative staff of his activities related to the Work. Contractor is to adequately staff and incorporate into his Proposal all additional labor, materials, and equipment required under this section.

4.0 UTILITIES

4.1 Utility Outage: When a utility outage affecting occupied facilities is necessary to perform the Project Work unless agreed upon prior to performing the work, the Contractor shall give written notice to ODR five (5) days in advance of a scheduled outage. Unless noted otherwise, the Contractor will perform disconnection and reconnection of utilities.

4.2 All information and documents regarding existing underground utilities, known to the ODR, will be made available to the Contractor. Contractor will be responsible for locating, marking, and protecting all underground utility lines during construction.

4.3 Should Contractor discover “Unknown Utilities”, promptly notify the ODR’s personnel for direction. Such piping systems and lines shall be treated as outlined above.

4.4 Procedures for notification if utility lines or piping systems are damaged during construction:

4.4.1 Appropriate University Communications Entity, SSC Project Manager (or SSC office if PM is unavailable) and 911 if gas lines are damaged.

4.4.2 ODR Project Manager.

4.4.3 If unavailable, notify SSC.

5.0 COMMUNICATIONS AND DATA Work on telephone, fiber optic lines, data lines and other communication systems must be performed by designated University Vendor or University personnel if available. The Contractor shall coordinate his work with these agencies through the ODR.

6.0 COORDINATION WITH OTHER WORK

6.1 Coordination: Contractor shall coordinate work with the ODR, prior to beginning any Project

Work. Additionally, prior to starting work each day, the Contractor’s superintendent shall inform and coordinate with the ODR and others as may be required.

6.2 Contractor will be required to coordinate construction activities with other contractors and agencies under the direction of the ODR or University personnel. This will include but is not limited to telephone, custodial, fire alarm, equipment maintenance, and grounds maintenance.

6.3 Contractor will be required to provide initial waxing of hardwood flooring per manufacturer’s requirements.

7.0 CRANES When a crane is necessary to perform the contract work, the crane delivery, placement and lift dates shall be coordinated with the ODR, and appropriate University personnel as required, and others as may be required such as Texas Department of Transportation and City Officials. The Contractor shall give written notice to ODR twenty-one (21) days in advance of a required crane placement and lift. The Contractor shall submit a crane lift plan (“Crane Lift Plan”) with the written notice of crane placement and lift. The Crane Lift Plan shall show the proposed crane location during the lift, the area of boom swing proposed for the lift, location and types of barricades, and affected streets, sidewalks, parking areas, and buildings. The area of boom swing shall be depicted as the arc of the boom for the proposed swing with a radius of the boom length if the boom were in the horizontal. Contractor shall comply with OSHA and ANSI safety standards for cranes.

8.0 PARKING, STORAGE, AND SITE RESTRICTIONS

8.1 Confine operations at the site to the areas permitted under the Contract Documents. Portions of the site beyond areas for which work is indicated are not to be disturbed. Comply with Owner’s requirements concerning the Contractor’s operations and use of the premises, parking, loading and unloading.

8.1.1 Keep existing driveways and entrances serving the adjacent facilities and parking spaces clear and available to the visitors, staff and service vehicles at all times. Do not use these areas for parking or for storage of materials.

8.1.2 Keep all storage areas free of debris, refuse, spills, leaks, stains, splashes and excess materials. All storage areas shall be maintained in a neat, clean, and safe condition. Do not unreasonably encumber the site with materials or equipment.

Stockpiling of materials and the locations of storage sheds, trailers, or temporary field offices shall be confined to the area designated, area(s) shall be coordinated with ODR.

8.1.3 Contractor storage and parking are at the job site in an area to be designated by

ODR. Parking is not allowed on sidewalks, drives, or roadways. Do not block parking spaces. Contractor shall comply with the requirements of the coordination agreement plan presented at the preconstruction meeting.

8.1.4 Lock automobiles and other mechanized or motorized construction equipment, when parked and unattended, to prevent unauthorized use. Do not leave vehicles or equipment unattended with the motor running or the ignition key in place. Contractor shall not allow any construction equipment to park on adjacent streets at night.

8.1.5 Designated roads shall be used for construction traffic. Contractor shall not close, block, or otherwise obstruct roads at any time without written permission of ODR and where required, the local City Officials. Contractor shall keep all debris and mud off all sidewalks and streets. Immediately clean all debris and mud that is a result of contract operations.

9.0 EXISTING FACILITIES AND CONDITIONS Maintain the existing facilities in a safe and clean condition throughout the period work is being performed.

9.1 If available, areas designated around, or near the building will be made available for contractor staging and dumpsters. Coordinate with the ODR.

9.2 Prior to commencement of Project work, inspect areas in which work will be performed.

Document and photograph existing conditions of structure, surfaces, equipment, and condition of surrounding properties, which could be misconstrued as damage resulting from demolition work or other contract operations. Inspection shall be verified, signed by, and filed with the Owner or ODR prior to starting work.

9.3 Any damage to the existing grounds or facilities caused by construction traffic or any construction operations shall be repaired or replaced by the Contractor to match or exceed existing undamaged conditions at no additional cost to the ODR or University.

9.4 Contractor shall ensure that building plumbing systems within scope of work, are protected from freeze damage during periods of temperatures at or below freezing.

9.5 Structural Building Components: Unless indicated on the Contract Documents, do not cut or modify any structural building component (e.g. column, beam, floor slab) without prior approval of the Project structural engineer. If an existing structural component is accidentally cut, the remedial design work shall be by a professional structural engineer licensed in the State of Texas. The Contractor is responsible for engaging the structural engineer and for payment of all design fees. The structural engineer shall be acceptable to the ODR and all structural designs shall be submitted to the ODR for review and approval.

9.5.1 Core Drilling: Contractor must x-ray or use ground penetrating radar (“GPR”) to locate rebar, post tensioned cables, conduits and other embedded items prior to core drilling slabs. Survey floor and pilot drill to locate all embedded items, rebar, conduits and post tensioned cables prior to core drilling slabs. Items damaged as a result of core drilling shall be repaired as specified in paragraph 9.5, structural building components at no additional cost to the Project.

9.6 Endangered Species: No activity is authorized that is likely to jeopardize the continued existence of a threatened or endangered species as listed or proposed for listing under the Federal Endangered Species Act (ESA), and/or the State of Texas Parks and Wildlife Code on Endangered Species, or to destroy or adversely modify…