Online Special Education Tracking System
Closed State & local contract opportunity Posted
- Solicitation number
- 644-26-061926
- State
- Texas
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
- 45111806 Distance learning systems
- 86111503 Certificated distance learning services
- 93141710 Archaic or indigenous language services
- 86111701 Conversational foreign language instruction
- 86120000 Educational institutions
- 86132213 Educational management service
- 86131602 Dance education
- 86131801 Service academies
- 86131502 Painting
- 86131503 Sculpture
Show all 46
- 86131504 Media studies
- 86111504 Non certificated distance learning services
- 86131500 Fine arts
- 86131702 Flight school services
- 86131603 Drama studies
- 86131701 Vehicle driving schools services
- 86131901 Primary schooling services for people with disabilities
- 86111700 Language schooling
- 86141700 Educational technology
- 86111800 Educational exchanges
- 86131802 Pilot schools
- 86131601 Music schools
- 86141701 Language laboratories
- 86141703 Computer programmed instruction
- 86111601 Evening courses
- 86111702 Foreign language immersion instruction
- 86111802 Educational exchanges between schools
- 86111801 Educational exchanges between universities
- 86111505 Distance learning assessment services
- 86111603 Parent education
- 86111502 Distance teaching services
- 86111602 Part time adult education services
- 86111501 Distance learning guidance services
- 86132209 Educational administration service
- 86131600 Music and drama
- 86131700 Driving and flying and sailing
- 86131800 Military education
- 86131900 Schools for people with disabilities
- 86131501 Theater studies
- 86131804 War college
- 86141702 Audio visual technology
- 86131902 Secondary schooling services for people with disabilities
- 86131703 Yachting or boating school services
- 86131904 Specialized rehabilitation services for people with disabilities
- 86131903 Specialized schools for people with disabilities
- 86131803 Military police training
- Point of contact
-
- Vickie Griffin vickie.griffin@tjjd.texas.gov (817) 808-2185
Opportunity details come from txsmartbuy.com. Updated .
About this opportunity
The Texas Juvenile Justice Department (TJJD) is requesting proposals for an online special education tracking system serving approximately 700 to 800 students annually across five secure juvenile correctional facilities, with proposals due July 2, 2026 at 2:30 p.m. CST. This is a best-value RFP evaluation with weighted scoring across program design (30 points), support and training (25 points), personnel qualifications (20 points), accessibility and flexibility (15 points), and price (10 points).
The platform must track special education, Section 504, Emerging Bilingual, and Multi-Tiered System of Supports/Response to Intervention programs with centralized data management and compliance monitoring. The system must achieve at least 99% uptime and comply with TX-RAMP Level 2, FedRAMP, on-premises hosting, or SOC2 Type 2 security standards. TJJD will provide student demographics, parent information, special education and 504 data, emerging bilingual information, and STAAR testing data. The platform will be deployed across Evins, Gainesville, Giddings, Mart, and Ron Jackson State Juvenile Correctional Facilities.
Pricing is structured as recurring per-student licensing costs (with license transfer upon student release), initial virtual training across five facilities, annual subscription fees for data transfer services, annual update and refresh training, and data-migration services from legacy systems. Respondents must submit pricing in Excel format and may identify additional required services outside standard cost categories. The current contractor is EDU Project ELL LLC under contract CON0001306.
The initial contract term runs August 1, 2026 through July 31, 2028, with optional two-year and one-year renewal periods. Questions are due June 15, 2026, with answers provided by June 18, 2026. Evaluation is targeted for July 14, 2026, with contract execution by July 29, 2026 and service commencement August 1, 2026.
Files
| File | Type | Posted |
|---|---|---|
| ESBD_525115_1781731227805_Attachment 2 - Price Form - Revised.xlsx | XLSX spreadsheet | |
| ESBD_525115_1781730985257_Addendum 001.pdf | ||
| ESBD_525115_1781026514682_644-26-061926 - Online Tracking of Special Ed.pdf | ||
| ESBD_525115_1781026574702_Attachment 2 - Price Form.xlsx | XLSX spreadsheet |
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